Role: Senior HR Advisor - 12 month Fixed Term

Purpose

The purpose of this role is to provide a HR advisory service to the Practice Groups and Business Services through the management of effective HR administration, consultation and influence.

Key Dimensions

• Supporting approximately 220 employees across the practice groups and business teams alongside the rest of the Singapore HR team.

• All employees are based in the Singapore office.
  

Key responsibilities and challenges

1. Headcount and business planning:

• Consult with practice group leaders and managers to understand and identify business and headcount needs and to input on the HR element of strategic business plans.

• Be aware of “shape and size” issues within client groups and highlight to partners/manager as appropriate.

• Manage the administrative processes which support the headcount and business planning process to ensure that they are executed efficiently and accurately.

• Monitor headcount movement and highlight issues to relevant partner/manager as required and manage any remedial action required.
  

2. Employee development:

• Identify development needs and opportunities and engage partners/managers and learning specialists to respond to those needs.

• Manage and coordinate transfers, secondments and exchange programmes taking into account Linklaters policy and practice and ensuring HR administration is executed efficiently and accurately.
  

3. Employee relations:

• Advise partners/managers on policy and best practice with regards to performance management and employee relations issues and provide assistance with administration and other required tasks.

• Influence management practices by coaching and advising partners/managers/team leaders.

• Interpret and implement firm wide polices and practices.

• Consult with Specialist HR teams to enhance/create polices as required.

• Manage sickness absence
  

4. Appraisal & Remuneration:

• Drive forward the annual appraisal, salary and bonus review process, advising on policy and practice and managing the production of the relevant documentation for moderation meetings.

• Manage the annual appraisal process to ensure it is undertaken within time parameters, with rigour and integrity.

• Challenge decisions to ensure equity and assist in effective career and performance management.

• Provide briefing, training and regular updates to client groups in relation to the annual processes via group meetings and office townhalls.
  

5. Leaver related issues:

• Conduct exit interviews.

• Advise partners/managers on policy and best practice and provide coaching and administrative support with less routine leaver issues such as counselling to leave, redundancy, dismissal, retirement, etc.

• Keep abreast of recurring themes from exit interview data and highlight to partners/ manager as appropriate.
  

6. Graduate Recruitment and Trainee Development

• Coordinate and attend campus recruitment events in Singapore

• Work with our Asia Resourcing Manager for India graduate recruitment

• Work with our London graduate team on London/Singapore graduate opportunities

• Manage trainee seat move each March and September

• Act as mentor and support for the Singapore based trainees throughout their training contract.

• Manage intern pipeline
  

7. Other:

• Contribute to special projects which are driven out of an identified business need within the client group or HR strategy.

• Assist in the development of the wider HR team through effective networking, communication and sharing of experience and knowledge.
  

Characteristics, Skills & Experience required:

Character

• Ability to gain the respect of partners & managers and influence them effectively.

• Professional, credible.

• Effective communicator.

• Excellent presentation skills both oral and written

• Adaptable and flexible.

• Common sense.

• Strong team skills.

• Committed and determined – robust

Education / Qualification

• University Degree, ideally HR

• Strong technical knowledge of HR issues

• Undergraduate degree in business studies/ management. (desirable)

Languages

• Native level English

Practical experience

• Minimum five years HR experience in blue-chip organisations where HR has been an effective business partner.

• Evidence of conducting interviews and involvement in selection decisions.

• Experience in implementing firm wide employee relations policies.

• Extensive knowledge of HR administration, in particular, headcount planning and assessment and salary review.

• Professional services exposure a benefit (desirable)

Office skills

• Computer literate – good working knowledge of Microsoft Office.

• Able to prioritise effectively

• Manage electronic diary

• Able to multi-task effectively.

• Good attention to detail

• Workday (desirable)

Commercial Skills

• Commercially aware.

• Comfortable with figures

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