Role: HR Assistant - 12 month Fixed Term

Linklaters can only achieve its vision and ambition with the support of outstanding colleagues in our business teams.  As an Assistant, your time will be focused on managing administration and internal processes and immersing yourself in the firm’s ways of working and values. 

Your colleagues will rely on you to deliver a fantastic service on time. Because the firm is so dynamic, there will be plenty of opportunities for you to seek new experiences and to develop your skills.

We are looking for a HR Assistant to join our HR team at Linklaters in Singapore.

Key Responsibilities:

In this role, your responsibilities may include:

Recruitment

• Preparing offer letters and contracts.

• Arranging all necessary logistics eg. Onboarding, relocation arrangements, invoicing, expenses, etc.

• Updating statistics on trainee pipeline and assisting with trainee seat moves.  

HR Systems

• Provide a comprehensive, accurate and timely administrative support service, maintain action list and ensure timely/appropriate action taken in respect of employee information and reporting

Induction

• Organising inductions for new joiners

Annual Processes

• Assist HR Advisors with the administrative aspects of the annual processes (headcount planning/ budgeting; performance and salary reviews)

Secondments

• Liaise with the appropriate teams to co-ordinate overseas or cross functional secondments

Employee Relations

• Work with HR Advisors, to deal with enquiries from line managers; within area(s) on routine HR matters, policies and procedures

• Progress any concerning ER issues to HR Advisor/ manager that you become aware of

General

• Provide support to HR team such as incoming mail, processing, HR related invoices and expenses, travel arrangements, and arranging meetings as required

• Provide support on any ad-hoc HR related projects

• Any other tasks which may be identified from time to time

Benefits

• Administration of annual benefits renewal and salary benchmarking data

• General benefits administration

Skills & Experience:

Experience

• Minimum two - four years proven HR administration experience in blue-chip organisations where HR has been an effective business partner

• Exposure to professional services firm would be an added advantage

• Degree or HR qualification preferable

Attributes

• Effective communicator, both oral and written

• Strong organisational skills, detail oriented

• Strong team-player

• Adaptable and flexible

• Commercially aware

• Extremely keen to develop in the HR profession

Language

• Fluency in English is essential

Office Skills

• Advanced computer skills – Excel, Word, PowerPoint, Outlook

• Exposure to HR systems/databases

• Workday experience would be a plus
  

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