Job Title: Retail/Warehouse Admin Assistant
Location: Asiawide Industrial Building (with occasional travel to Balestier and Ubi)
Employment Type: [Full-time / Permanent]

Key Responsibilities:

1. Billing & Sales Documentation

• Prepare and process:
  Quotations
  Sales Orders (SO)
  Delivery Orders (DO)
  Invoices
• Ensure accuracy in all billing and sales-related documents.
• Coordinate with the sales and warehouse teams for document flow.

2. Document Filing (Hardcopy & Softcopy)

• Perform 3-way matching and proper filing of:
  Purchase Orders (PO)
  Delivery Orders (DO)
  Invoices
• Scan, photocopy, label, and archive documents (digitally and physically).
• Maintain well-organized filing systems for easy retrieval and compliance.

📌 Note: This task requires extended time standing in front of photocopiers and scanners.

3. Inventory & Warehouse Admin Support

• Assist in maintaining accurate stock records and documentation.
• Support inventory movement tracking and periodic stock checks.
• Liaise with warehouse staff for stock-in/out recording and reporting.

4. General Administrative Duties

• Perform data entry and ensure accuracy in system updates.
• Provide general admin and operational support to retail and warehouse departments.
• Assist with any ad-hoc duties as assigned by management.

Requirements:

• At least 1–2 years of administrative or warehouse support experience.
• Strong attention to detail, especially in document handling and filing.
• Physically able to stand for extended periods for scanning/filing tasks.
• Proficient in Microsoft Excel, Word, and document management software.
• Good organizational and time-management skills.
• Able to multitask and work independently.
• Positive attitude, team player, and willingness to learn.
• Comfortable with occasional travel between Asiawide, Balestier, and Ubi locations

Working Hours:

• Monday to Friday: 10:00 AM – 7:00 PM
• Saturday (Alternate): 10:00 AM – 4:00 PM

Work Location:

• Primary: Asiawide Industrial Building
• Occasional Travel To: Balestier and Ubi branches (as assigned)