About Us

Cadence HR Consulting is a growing HR consultancy firm that helps organisations strengthen their people practices through structured, practical, and well-designed solutions. Our work spans HR advisory, transformation projects, and funded initiatives that support companies across different industries. We value clear processes, teamwork, and a supportive environment where everyone works together to deliver meaningful outcomes for our clients.

About the Role

We are looking for a highly organised and detail-focused Implementation Project Manager to support the coordination and administration of multiple HR consultancy projects that follow a strict implementation structure. The role ensures all projects are tracked, documented, and executed in line with the requirements of funding agencies and internal governance standards, meeting all administrative requirements.

You will work closely with HR Consultants and the Consultancy Senior/Team Lead, who collectively will be responsible for development of project deliverables, quality checks, and content validation. You may interact with clients occasionally when discussions relate directly to project timelines, deliverables, structure, or documentation workflows.

The role may offer flexi working arrangements after satisfactory completion of 3-month probation, with participation of relevant meetings in-person and sustained work performance levels. Incentives per completed project are not included in the base salary, with a strong projected annual volume.

Key Responsibilities

1. Project Planning & Coordination

• Translate project scopes into structured timelines and implementation plans aligned with funded project requirements.
• Set up and maintain project folders, naming conventions, documentation structures, and trackers.
• Provide Consultants with clear templates, checklists, and process steps, ensuring they understand required documentation milestones.
• Coordinate scheduling for key project milestones, submission deadlines, and administrative checkpoints.

2. Documentation & Process Compliance

• Maintain organised and retrievable project documentation according to the relevant funded project framework.
• Prepare administrative documents such as attendance sheets, templates, progress logs, forms, and submission packets.
• Ensure all required forms, records, and templates are used consistently by consultants or highlight non-compliance to Consultancy Senior/Team Lead.
• Conduct administrative reviews for structural completion before submission to the Consultancy Senior/Team Lead for quality and content validation.

3. Project Execution & Tracking

• Monitor overall progress of multiple ongoing projects to ensure timelines and administrative requirements are met.
• Maintain and update project trackers and documentation records on a weekly basis.
• Flag deviations, delays, missing documents, or risks to the Consultancy Senior/Team Lead early.
• Ensure all administrative aspects of the project remain compliant with the project structure governance.

4. Stakeholder Coordination

• Distribute templates, supporting documents, and administrative materials for key meetings (e.g., project kick-off, milestone reviews, project checkpoints) to consultants in a timely manner.
• Attend client meetings when project timelines or deliverables are being revised
• Provide internal teams and clients with timely updates on schedules, documentation requirements, and next steps (but not consultancy advice).

5. Internal Operations & Process Support

• Support ongoing improvements to internal templates, SOPs, checklists, and workflow systems.
• Identify operational inefficiencies and propose practical administrative solutions.
• Assist with preparing internal reports or summaries related to project status and documentation progress.
• Ensure Consultants and Team Leads have the administrative support needed for smooth project delivery.

Requirements

Qualifications

• Diploma in Business, HR, Project Management, or a related field.
• Additional short courses or practical training in project coordination or PM tools are helpful but not required.

Experience

• Minimum 2 years' experience in project coordination, project administration, operations support, or implementation work.
• Experience working in structured or compliance-based environments is advantageous.
• Exposure to consultancy, professional services, or funded‑project environments is a plus.

Skills & Attributes

• Strong organisational and time-management skills.
• Detail-oriented with disciplined documentation habits.
• Clear and concise communication skills.
• Comfortable with using digital platforms and tools in daily work.
• Able to manage multiple concurrent timelines in a structured manner.
• Comfortable supporting consultants and senior lead in an administrative project capacity.
• Proactive, reliable, outcomes-driven and team-focused.