Position Overview

The Food & Beverage Admin Executive is responsible for providing secretarial, administrative and logistical support to the Director of Food & Beverage. The individual will be required to analyse and work with financial numbers related to Food & Beverage departments.

The Role

Food & Beverage Coordination

• Provide administrative support and prepare business communications for Director of Food & Beverage
• Provides administrative oversight and ensures accuracy on all outlet schedules and support the Director of F&B in managing payroll on a weekly basis including casual staffing
• Prepare correspondence, presentation deck and daily reports
• Monitor, screen, respond to and distribute incoming communications and correspondences
• Handle enquires and follow up on menu requests
• Organizing and maintaining files and records
• Planning and scheduling meetings and appointments
• Record, transcribe and distribute minutes of meetings
• File and retrieve documents, records and reports
• Arrange and co-ordinate meetings and Food & Beverage promotion events
• Review operating practices and implement improvements where necessary
• Provide guidance and assistance to all Food & Beverage colleagues on such reimbursements and submission procedure
• Negotiate contracts with vendors for Food & Beverage
• Assist in budgeting and forecasting for Food & Beverage
• Monitor stock levels and order supplies in Food & Beverage departments
• Assist with raising and tracking purchase requisitions
• Assist with invoice processing to ensure each invoice is properly documented and approved

Talent Profile

• Minimum Diploma qualification
• Minimum 1 year experience in Food & Beverage administration or operations
• Knowledge of food and beverage, local health and safety regulations and HACCP
• Strong organizational and problem-solving skills
• Ability to multi-task and prioritize tasks