Job Scope

• Coordinate e-SIC processes both internal and external, including liaising with subcontractors and suppliers.
• Daily checking of incoming documents from internal for drawings, vendor submission, etc.
• Collaborate with internal teams to arrange gate passes for vehicle access and personnel entry to plant for contractors, suppliers, and subcontractors.
• Work with contractors to source Hubber Tech issuance for internal staff and subcontractors while maintaining an accurate register and issuance summary.
• Manage the registration of Face ID for internal staff and ensure proper documentation.
• Maintain Hubber attendance records and submit attendance summaries to client as required.
• Liaise with suppliers for calibration of gas meters and Self-Contained Breathing Apparatus (SCBA) equipment.
• Source Personal Protective Equipment (PPE) such as safety shoes, uniforms, helmets, glasses, earplugs, and masks; handle quotation requests and submit Purchase Requisition (PR) forms to QS for processing.
• Upload monthly plant and equipment maintenance reports onto Hubber.
• Coordinate documentation for internal and external audits.
• Maintain and update both internal and external training matrices.
• Prepare and submit all Transfer Request Forms (TRF) in a timely and accurate manner.
• Manage the submission and tracking of all claims to maintain operational efficiency.
• Oversee administrative tasks, including ordering stationeries and organizing meeting room bookings
• Handle the issuance and return of personnel equipment, including preparing the necessary documentation for new employees and resignees
• Support and execute ad-hoc tasks or assignments as directed by the HR department to ensure smooth operations.

Requirements:

• Diploma in any faculty
• Minimum 5 years related experience, preferrably COnstruction industry
• Familiar with NewForma