To assist Technical, Operations, QHSE and Finance by coordinating and maintaining documentation control for vessels and projects — ensuring audit readiness, clean records, and complete job files.

Key Support Responsibilities

• Assist Technical (PMS & vessel docs): Maintain PMS admin hygiene (status updates, closure evidence filing), organise vessel technical records, and assist with certificate/inspection trackers (class/stat/flag/equipment).
• Assist QHSE (SMS & records): Maintain controlled document registers, collate drills/logs/inspections, update incident/CAR trackers, and compile audit evidence packs.
• Assist Crewing (documentation): Maintain crew doc tracker (certs/medicals/passports/training validity), compile crew change packs and joining instructions, support mobilisation/vetting matrices where required.
• Assist Procurement (PR/PO admin): Prepare PRs/POs for approval routing, track deliveries, and file quotes, delivery notes/GRNs and vendor documentation.
• Assist Billing (documentation packs): Compile billing support packs (timesheets, service reports, logs, client acceptance, reimbursables where applicable) for Finance to issue invoices.

Requirements

• 2–5+ years in shipmanagement/offshore operator admin or marine documentation roles.
• Familiar with PMS systems and strong document control discipline (versioning, trackers, filing).
• Basic working knowledge of ISM/SMS and crew documentation validity tracking.
• Highly organised, accurate, proactive follow-up, and comfortable liaising with vessel teams and vendors.