Job Summary

Work closely with the Operations Manager to deliver accurate and timely Daily, Weekly, and Monthly Sales & Stock reports that drive effective and efficient company operations. Ensure compliance with Company Policies and Procedures within the office environment.

Responsibilities

• Collaborate with the Operations Manager to prepare and deliver sales and stock reports that support operational decision-making and business performance monitoring
• Process quotations, invoices, and related client documents accurately to maintain smooth financial transactions
• Coordinate with Store, Marketing Department, and Transporters to ensure timely and accurate delivery of goods
• Maintain administrative and financial reports and files, ensuring data integrity, accuracy, and up-to-date records for operational transparency
• Prepare reports and documents that enable other teams to make informed and effective decisions
• Monitor and coordinate distributors’ and regional offices’ incoming and outgoing receiving and delivery reports to ensure logistical accuracy
• Track distributors’ orders post-delivery, following up promptly on any missing orders to maintain order fulfillment integrity
• Perform data entry and conduct quarterly physical stock-takes with subsequent stock reconciliation to ensure inventory accuracy
• Execute accounts-related duties as assigned to support financial operations
• Undertake ad-hoc duties assigned by the Operations Manager to support business needs

Preferred competencies and qualifications

• Proven work experience as a Senior Accounts Executive with proficiency in Microsoft Office applications
• Strong interpersonal skills demonstrated by clear and concise communication in both written and verbal formats
• Ability to manage expectations and emotions effectively to facilitate successful communication and collaboration
• Positive and proactive work attitude characterized by reliability, flexibility, enthusiasm, helpfulness, and self-motivation
• Strong organizational skills with the ability to prioritize tasks, maintain meticulous attention to detail, and deliver high-accuracy results
• Problem-solving skills enabling independent work with minimal supervision
• Discretion, integrity, and loyalty in handling sensitive and confidential information with trustworthiness and reliability
• Multitasking skills to manage multiple deadlines and challenges simultaneously
• Resourcefulness to anticipate challenges and leverage available resources to find effective solutions
• Team player mindset with the ability to work effectively across various organizational levels, including senior leadership, professionals, and staff