Main Responsibilities

• To ensure the efficient administration of the Executive Office.
• Schedules appointments for General Manager.
• To provide good coordination and assistance to the management & staff of the Hotel.
• Participate as a member of management and advise on the administrative implications of all matters being reviewed and give comments as required.
• Ensure that the day to day administrative needs are fulfilled.
• Maintains professional business confidentiality.
• Receive and file incoming letters and documents;
• Prepare submission of any necessary detail claims to Finance Department when the need arises.
• Manage office and room supplies ensuring adequate stock at all times;
• Administrative tasks including photocopying, filing (electronic and manual files), collating reports and information, preparing and distributing papers and other general administration duties for the management team.
• Provide full coordination, supporting and assistance for any requests by the Hotel Owners as well as the management and staff of Accor Hotels.
• Drafts routine or simple correspondence as assigned by the General Manager.
• Types correspondence, memorandums, circulars, reports etc.
• Opens/dispatches mail and email related to the division and other department heads.
• Proceed the reservation confirmation to the guests of GM, as directed by GM.
• Attend the Daily Morning Operations Meetings, Owners' P&L Meetings.  Keep records and transcribe minutes of each meeting, as well as chasing up each task with all concerned directors/managers, on behalf of General Manager, as mentioned in the meetings.
• Keeps filing of the Executive Office systematically.
• To coordinate and assist the secretaries and management of Owner Company on their requests i.e. Hotel Accommodation and Restaurant Booking, etc.
• To communicate with the other AccorHotels in all matters as directed by the General Manager

Job Requirements:

• Minimum a Diploma holder in Business Administration
• At least 3 years of experience in similar capacity preferably in hotel environment
• Possesses strong administrative skills
• Excellent knowledge of MS Word, Outlook, and Excel
• Possesses high level of flexibility and adaptability
• Strong English Language proficiency
• Able to read and write Mandarin Language
• Good Interpersonal skill
• Able to work under pressure and fast paced environment

**We regret to inform that only shortlisted candidates would be notified. **