Duties and Responsibilities

• Support the Sales Team with administrative tasks related to Conference & Events.
• Provide clerical assistance including the preparation of letters, correspondence, quotations, proposals, and minutes in a timely and accurate manner.
• Prepare Banquet Event Orders (BEOs) and distribute them to internal departments.
• Coordinate with the internal departments to ensure client expectations are met.
• Attend pre-conference meetings and assist with the preparation of post-conference reports.
• Support in-house sales activities including sales calls and site inspections.
• Ensure function venues are set up according to the event order.
• Handle phone and email inquiries about event spaces, availability, and pricing
• Monitor and maintain inventory and materials used.
• May be required to be present during events to assist with coordination.
• Handle other related tasks as assigned by management.

Requirements:

• At least 1 year of experience in a similar role preferred.
• Strong organizational skills and attention to detail.
• Resourceful with excellent communication and interpersonal abilities.
• Proficient in Microsoft Word and Excel.