Job Description

ADMINISTRATIVE FUNCTIONS

• Advise on all matters relating to the affairs of the Management Corporation Strata Title (Corporation) and its property.
• Implement all instructions, by-laws, and prescribed requirements under the Building Strata Management Act (BSMA) 2004.
• Convene, co-chair, and record minutes for Council Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EOGMs).
• Handle all enquiries, complaints, reports, and correspondence pertaining to the administration of the Corporation, its property, and Subsidiary Proprietors.
• Engage, with prior approval from the Corporation, contractors, solicitors, auditors, surveyors, architects, engineers, and other professional service providers as necessary for the proper management of the building/estate.
• Act on behalf of the Corporation, as directed, in response to notices or orders issued by competent public or statutory authorities relating to the Corporation and its property.

FINANCIAL FUNCTIONS

• Collect, demand, and recover all monies due to the Corporation, and take necessary steps, including legal action when required, to recover outstanding sums, as directed or approved by the Corporation.
• Disburse payments for all approved expenses such as rates, taxes, premiums, rental, licence fees, statutory charges, professional fees, repairs, maintenance, and any other recurrent expenditure incurred on behalf of the Corporation.
• Maintain proper and accurate accounting records for all monies received and expended.
• Prepare and submit an annual budget for the Corporation’s review, including recommendations for contribution rates (e.g. Maintenance Fund).
• Provide monthly financial statements and status reports to the Corporation after the close of each calendar month.
• Oversee the requisition and evaluation of quotations to ensure proper cost control.
• Initiate, negotiate, and award contracts, subject to Council’s approval and in accordance with procurement protocols.
• Drive cost savings and value creation through adoption of technology, sound financial management, and efficient operational practices.

MANAGEMENT AND MAINTENANCE FUNCTIONS

• Manage and maintain the property in good operational condition, ensuring compliance with all relevant legislation, standards, and regulatory requirements.
• Prepare specifications, call for tenders, evaluate submissions, and provide recommendations to the Corporation.
• Conduct regular inspections to ensure all facilities, equipment, and common areas are properly serviced and maintained by staff and contractors.
• Develop and implement preventive maintenance programmes for the property.
• Supervise site staff, including performance management, conduct, and discipline, in the best interests of the Corporation.
• Build, foster and establish excellent cordial relationship with Subsidiary Proprietors, residents, especially with Council/Exco members and Council representative.
• Perform any other duties assigned by the Corporation or the HQ office.

Job Requirements
Candidate must possess at least a diploma in Estate Management, Building Services Engineering or equivalent.

• Minimum 4-5 years of MCST experience for Diploma holders and have experience in handling office and commercial units.
• Good knowledge of BSM Act.
• Contract Management skillset is a must;
• Oversees regular building maintenance and repairs;
• To perform as a Fire Safety Manager for the estate;
• Monitoring of maintenance budget;
• Coordinate council meetings and AGM;
• Good Knowledge of Electrical and M&E

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We regret that only shortlisted candidates will be notified.

Thank you for applying.