• Basic + Completion Bonus
• Working Hours: Mon to Fri (8 am - 6 pm)
• Tenure: Contract (1 year + 1 year)

Job Scope:

• Provide finance and administrative support to the project management team.
• Ensure that project financial documentation, procurement and team administrative tasks are handled in a timely and efficient manner and in line with client’s guidelines.

Responsibilities:

• Prepare and maintain financial reports and updates for project management.
• Prepare weekly & monthly progress claims for submission to the client.
• Ensure that all project-related Financial and Administrative documents are accurate, up-to-date, and easily accessible.
• Assist in monitoring and forecasting of project budgets, expenses, and invoicing.
• Liaise with client and Internal HR department for all onboarding/offboarding onsite
• Assist in recruitment as required.
• Administer and manage the leave process, including tracking available leave balances and usage.
• Proactively notify project managers of any potential issues related to employees that may impact project timelines or deliverables.
• Coordinate the availability of resources, equipment, and materials required for project execution.
• Assist in generating regular project status reports, highlighting progress, milestones, and potential issues.
• Maintain records of suppliers and vendors, including contact information and agreements.
• Manage all external procurement activities.
• Create, organize, and maintain project documentation, including contracts, project correspondence, and reports.
• Assist in scheduling project activities, including meetings, and site visits.
• Schedule and coordinate internal project meetings, including agenda preparation and meeting minutes.
• Ensure that action items from meetings are documented and followed up on.
• Any other task assigned by Project Manager

Requirements:

• Minimum Diploma Holder
• Minimum 3 years work experience as a project administrator/project coordinator or similar role
• Proven experience in financial tracking and reporting.
• Expert proficiency in MS Excel and all other MS Suite applications
• Experienced in Google Workspace & Microsoft Office365
• Experienced in using Enterprise Resource Planning (ERP) software
• Basic accounting experience (AR & AP)
• Basic knowledge on procurement and logistics

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Hong Sze Wai (Sharon)

EA Personnel Reg No: R25128240