Key Responsibilities

• Collaborate with Project Managers, Operations Managers, vendors, and stakeholders to develop and maintain detailed project budget reports at regular intervals (daily, monthly, quarterly, or as required).
• Align budget planning with project scope, timelines, and deliverables.
• Maintain and update budget and expenditure records in relevant systems or spreadsheets accurately and in a timely manner.
• Track and analyze actual project expenditures against approved budgets on a monthly, quarterly, and yearly basis.
• Conduct financial data analysis and prepare regular reports on budget utilization and expenditure for management review.
• Identify budget variances and provide explanations for forecast deviations.
• Develop financial data visualizations and dashboards to present insights, trends, and patterns clearly.
• Coordinate with stakeholders to ensure timely goods receipt and vendor payments within the financial year.
• Collect procurement documents such as purchase orders and certificates of completion from project teams and file them in the designated e-filing system.
• Act as the primary point of contact for budget-related inquiries and correspondence with internal and external stakeholders.
• Support management by organizing review meetings with project teams to monitor financial performance and maintain updated budget plans.
• Communicate budget updates, financial risks, and variances to stakeholders promptly and clearly.
• Perform administrative tasks including data entry, electronic filing, and data maintenance in designated templates, systems, and platforms.
• Organize, schedule, and coordinate meetings related to financial and budget matters.
• Consolidate and maintain asset accounting records.
• Work with Project Management Teams (PMTs) to organize, reconcile, and ensure accuracy of asset capitalization and accounting records.

Requirements

• Minimum 5 years of experience in budgeting, financial reporting, or project financial management.        
• Strong proficiency in Microsoft Excel, including:

• VLOOKUP
• INDEX/MATCH
• Pivot Tables
• Macro programming (optional but advantageous)        

• Experience with Microsoft SharePoint, including:

• Creation of web pages
• Customization of SharePoint lists
• Management of site permissions

• Proficiency in Microsoft PowerPoint for developing presentations and management reports.
• Experience with data visualization tools such as PowerBI, Tableau, or Qlik Sense for creating dashboards and financial reports.