Project Administration & Documentation:

• Manage and maintain comprehensive project documentation, including project plans, meeting minutes, reports, and submission records, ensuring strict version control and proper filing (both physical and electronic).
• Prepare and process various project-related financial and procurement documents (e.g., Purchase Requests, Purchase Orders, Goods Receipts, invoices, claims, etc.).
• Assist the Project Manager with scheduling, organizing, and coordinating project meetings, workshops, and team logistics, including preparing agendas and taking detailed minutes.
• Track and follow up on project action items, outstanding deliverables, and deadlines to ensure timely completion.
• Provide general administrative and secretarial support to the Division.

Job Requirements:

• Prior Experience: Minimum of 2-4 years of relevant experience in a Project Administration, Project Coordination, or Administrative role, preferably within the Information Technology, or a Government-related sector in Singapore.
• Government Project Experience: Prior experience in working on projects for Singapore Government agencies, with a good understanding of government project documentation and submission standards.
• Education: Minimum GCE 'A' Level, or a relevant Diploma is required
• Technical Skills: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for documentation, reporting, and scheduling. Familiarity with any Project Management tools (e.g., SharePoint, etc.) is a plus.
• Soft Skills:
  • Meticulous, detail-oriented, and highly organized with strong time management skills.
  • Able to work independently, prioritize tasks effectively, and manage tight deadlines.
  • Excellent written and verbal communication skills in English to liaise with stakeholders.