Project Admin Manager/ QS

Job Description & Requirements

As a Manager, QS/Project Administrator, you will play a key role in supporting regional projects through effective administrative, financial, and systems coordination. 

• Provide administrative support for cross-regional projects, fostering a collaborative working environment.

• Interface with Finance and manage related processes including goods receipt (GR), accruals, purchase orders (PO), and invoicing.

• Ensure all projects documentation is properly stored, archived, retrievable. 

• Assist in the digitisation of all new and existing systems (SharePoint, Autodesk/PMIS), processes and protocols including developing, maintaining and providing training to internal and external stakeholders where necessary.

• Plan, organise and collaborate with internal stakeholder, external vendors and supply chain partners. 

• Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time.

• Any other tasks as assigned. 

Requirements

• Diploma in finance, cost control or related administration disciplines. • Bachelor’s degree preferred. 

• Minimum 3 years of relevant experience in administrative functions within a construction environment.

• Solid understanding and hands-on experience in construction projects; background in quantity surveying, project cost management, or document control is highly desirable.

• Professional body accreditation is preferred. 

• Ability to handle confidential information with discretion and professionalism. 

• Positive and professional attitude. 

• Highly responsive, able to work efficiently with minimal supervision. 

• Strong written and verbal communication skills; comfortable engaging with both internal and external stakeholders.

• Proficient in MS Office Suite, recognised PMIS platforms, Autodesk, and other digital management tools.

• Good knowledge of finance systems, including accruals and purchase orders (PO); the role includes PO creation.

• Familiarity with Autodesk and SharePoint is a plus.

• Familiarity with SAP and Ariba is a must.

work location: Tai Seng