POSITION SUMMARY

As a Programme Executive of CareKids, you will be responsible to support the C.A.R.E Programme in the area of

• Programme Development
• Centre Administration & Management
• Volunteer Coordination and Management

JOB DUTIES AND RESPONSIBILITIES

1. Programme Development and Implementation

• Plan and execute fun-learning activities/programmes that are aligned to the key dimensions of growth and development for the children registered under the C.A.R.E Programme
• Design and Implement fun outreach activities/events for Centre to expand impact and reach
• Assist in conducting and facilitating the structured sessions for Learning Support Programme
• Supervise, engage and motivate children in their work and engagements for both structured sessions and volunteer-led activities/programmes.
• Engage children and volunteers meaningfully through education games / resources during sessions
• Monitor the well-being of children from time to time and detect any unusual behaviour among them
• Flag up, work with Supervisor and follow up with necessary action as guided
• Conduct on-going evaluation on the process, operation and programme effectiveness, recommend and implement improvements

2. Centre Administration and Management

Liaise with caregivers/parents on C.A.R.E Programme’s:

• enquiries and administrative matters related but not limited to enrolment and/or programme registration
• attendance matters and/or enquiries for updates and concerns of their children
• irregularity of attendance/absenteeism of children for and follow up to determine the suitability of children to continue with the programme

Upkeep and maintain up-to-date database of children who are enrolled for programmes and events under C.A.R.E, for:

• Key information and records of contact details and emergency contact lists.
• Weekly attendance for the learning support programme
• Programme registration and ad-hoc attendance for events and activities
• Tracking the outreach and recruitment data, following the recruitment drive after Outreach event/activities (E.g. Door-to-Door Knocking)

3. Volunteers Coordination and Management

• Onboard volunteers and conduct volunteer briefing (onsite/online) prior to each volunteering sessions for both individual and/or group volunteering
• Conduct on-going evaluation of programmes/activities delivered by volunteers, provide feedback to volunteers and implement improvement where needed
• Maintain regular communication with volunteers on programme matters related to C.A.R.E Programme
• Assist in coordinating volunteers’ schedule to ensure adequate support for activities and sessions under C.A.R.E Programme
• Assist in scheduling and deploying of volunteers to the coaching group they are assigned to for each learning support session

4. Other Duties

• Any other ad-hoc duties / tasks related to building community awareness and presence for C.A.R.E / children’s programme assigned by Supervisor/ Head of CareKids.

COMPETENCIES & REQUIREMENTS

General

1. Have a passion to

• reach out, care and empower children, especially those from the disadvantaged background
• promote literacy and academic confidence in children
• drive and carry through new initiatives and programmes to connect with more children

2. Have prior experience of working/volunteering with children and families in the community is preferred

Personality

• A servant leader who leads with humility, integrity and love
• Self-motivated good team player, takes initiative and able to work independently
• Strong interpersonal skills and able to build good rapport with children, caregivers and volunteers
• Able to communicate effectively with colleagues, volunteers and stakeholders

Skills and proficiencies for administration

• Proficient with Microsoft Office Suite (Word, Excel and PowerPoint), and Canva
• Meticulous, well organized and diligent in handling administrative duties with the use of IT tools – Central Management System.