Job Responsibilities:

• Assist in overseeing all activities of the purchasing department.
• To keep track master procurement list, to activate contracts near expiring dates in advance.
• To understand Procurement SOP and ensuring all internal staff are adhering to procedures.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Research, select and purchase quality products and materials.
• Build relationships with suppliers and negotiate with them for the best pricing.
• Process requisitions and update management on status of orders.
• Update inventory and ensure that stock levels are kept at appropriate levels.
• Analyze market trends and apply this knowledge to make insightful buying decisions.
• Coordinate with inventory team, management, and stockroom as required.
• Assess quality of stock received and escalate any discrepancies to suppliers and management.

Requirements:

• Minimum Diploma in Procurement or equivalent certifications
• Preferred 2 years relevant working experience in a similar capacity preferably in healthcare industry
• Excellent communications and negotiation skills with vendors
• Resourceful, self-driven, proactive and independent worker
• Hardworking and meticulous with positive attitude
• Proficient in use of MS Office Applications (Words, Excel, Access)
• Possess good communication and interpersonal skills
• Proficient in MS Office

Competency & Proficiency Level

Must-have

• Stakeholder Management - Level 2
• Continuous Quality Improvement - Level 3
• Contract Development and Management - Level 4
• Procurement Coordination and Policy Development - Level 3
• Procurement Performance Monitoring - Level 3
• Vendor Management - Level 3
• Market Research - Level 3

Good-to-have

• Service Excellence - Level 3
• Project Coordination - Level 3
• Project Feasibility Assessment - Level 4
• Big Data Analytics - Level 4

Critical Core Skills

• Communication – Intermediate
• Influence – Basic
• Collaboration – Intermediate
• Adaptability – Basic
• Decision Making - Basic

*Please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this link SSG | Social Service (skillsfuture.gov.sg)