Position: Procurement Executive

Responsibilities include, but are not limited to, the following:

1. Logistics Support

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.
• Monitor and follow up with forwarders and suppliers on ETAs, delays, adjustments, and shipment discrepancies.
• Update shipment trackers and provide timely status updates to Procurement and relevant departments.
• Verify, receive, and file all transport documents (invoices, packing lists, airway bills, bills of lading).
• Assist buyers with delivery coordination and quantity confirmation when required.

2. Permit & Documentation

• Prepare permit declaration documents and submit them to the authorized third-party agent for processing.
• Ensure all permit submissions are completed accurately and on time.
• Liaise with external permit vendors to ensure smooth and efficient declaration processes.
• Maintain organised and accurate filing for all permit-related documentation.

3. Procurement Administrative Support

• Process and upload Purchase Invoices (PI) accurately into the system.
• Perform PO/AF-related tasks when required.
• Conduct month-end checks for shipment and PI documentation.
• Request revised invoices, credit notes (CN), and debit notes (DN) from suppliers when discrepancies arise.
• Maintain accurate and well-organised filing for all procurement documents.

4. Routine Follow-Up & Cross-Functional Support

• Follow up with suppliers on required documents, shipment status, and outstanding clarifications.
• Provide administrative support to Warehouse, Finance, Sales/CSO, and other departments on procurement-related matters.
• Highlight recurring issues or documentation discrepancies to the relevant buyer.

5. Compliance

·       Ensure the procurement team follow all statutory act, company policies and SOPs.

Job Specifications

·        Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.

·        Proficient in Business Central or other Procurement Software is an advantage.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [email protected].sgor please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

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