Roles & Responsibilities

1. Job Summary

To handle Procurement from overseas and local and handle customer queries for procurement.

2. Key Responsibilities

Stakeholder Engagement & Requirements Mapping

• Partner with Departments: Act as a strategic partner to the various departments to understand and document their specific procurement needs

• Technical Specifications: Translate operational requirements into clear, high-quality technical specifications to ensure vendors provide accurate quotes

• Communication Hub: Serve as the primary liaison between internal departments and vendors to resolve queries, clarify requirements, and manage delivery expectations

Strategic Sourcing & Negotiation·      

• Market sourcing: Identify and evaluate a robust network of vendors capable of meeting the unique operational demands of professional sports and events

• Negotiation: Negotiate pricing, contract terms and service level agreements (SLAs) to ensure the Association receives maximum value for money

• Vendor Performance: Conduct regular assessments of vendors performance in collaboration with user departments to maintain high standards of quality and cost-efficiency

Tender & Request Management (ITQ/RFP)

• Competitive Bidding: Lead the performance of formal tender requests, including the preparation of Invitation to Quote (ITQ) and Request for Proposal (RFP) documentation
• Evaluation Leadership: Facilitate the analysis of bids, ensuring the "3-quotation" rule is strictly followed and justifications for selection are clearly documented

Procurement Operations & Financial Compliance

• Process Management: Oversee the end-to-end processing of Purchase Requisitions (PR) and Purchase Orders (PO) with precision and speed

• Governance Oversight: Verify that all procurement activities strictly comply with FAS Financial Regulations and internal multi-level approval frameworks

• Audit Excellence: Maintain meticulous documentation of the entire procurement lifecycle to ensure a clean and defensible audit trail at all times

3. Requirements

• Bachelor’s Degree or Diploma in Supply Chain Management, Business Administration, Finance, or a related field

• 2–5 years of experience in procurement or supply chain management. Experience within the renovation, is an advantage

• Deep understanding of financial governance and the ability to uphold strict “3-quote” and approval policies

• Proven ability to influence and collaborate with diverse internal and external stakeholders

• Proficiency in Microsoft Office

• High level of integrity, detail-oriented, and the ability to thrive in a fast-paced, event-driven environment