Responsibilities:

• Manage the preparation of full sets of accounts.
• Prepare voyage account statements for clients under commercial management agreements.
• Verify voyage statements in IMOS and resolve discrepancies against financial records.
• Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
• Review and record freight and demurrage invoices promptly, coordinating with operations/claims teams to secure timely remittances.
• Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.
• Ensure proper application of cash receipts and payments.
• Update and report on weekly cash flow positions.
• Handle advance and post-disbursement account requests from vessel operators.
• Review, reconcile, and record vessel disbursement accounts; issue re-bills for voyage/owner/charterer-related items and coordinate timely settlements with port agents.
• Process broker commission invoices, reconcile balances, and ensure settlements are completed promptly in accordance with company policies.
• Obtain and process bunker and miscellaneous invoices, arranging timely wire transfers for settlement with relevant counterparties.
• Review and post hire statements for time-chartered vessels, including items such as performance claims, off-hire, cleaning, communication, victuals, representation, and owner-related charges, liaising with operations to ensure timely payments.
• Monitor accounts receivable and vendor aging reports weekly, ensuring effective collection of outstanding amounts and prompt follow-up where required.
• Organize and maintain a high-volume email archive for efficient access, retrieval, and action.
• Support the preparation of documentation for annual financial audits.

Requirements:

• At least 3 years of accounting experience, with a focus on reconciliations, invoicing, collections, and general ledger functions.
• Prior exposure to commercial shipping is preferred.
• Strong working knowledge of accounting principles with high attention to detail and accuracy in data entry.
• Skilled in MS Word, Excel, IMOS, and smartPAL software (preferred).
• Strong documentation skills and ability to follow through tasks with precision.
• Capable of working independently, managing multiple priorities, and meeting strict deadlines.
• Excellent communication abilities, both written and verbal.
• Diploma in Accounting, Finance, or Economics.