Koizumi Lighting Singapore Pte Ltd

An established Japanese lighting manufacturer.

In Singapore, we specialise in Supply & Install of lightings in turnkey projects.

The role and responsibilities include, but not limited to;

1. Personal Assistant to CEO (40%):

• To manage CEO’s calendar, appointments, meetings, and travel arrangements.
• To provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities.
• To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).
• To serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO.
• To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.
• To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.
• To handle confidential documents and company data with discretion.

2. Sales administration activities (50%):

• To support the sales department with sales administrative tasks including preparing quotations, tenders, etc.
• To receive, verify & process orders through internal liaison.
• To prepare marketing presentation materials and samples.
• To maintain and update sales & customer records, distributor agreements, etc.
• To compile monthly sales reports.
• To direct feedback from customers to relevant departments.
• To stay up-to-date with new products and features.

3. Marketing activities (10%):

• To plan & monitor various marketing activities to be executed by the Marketing Executive.

4) Any other ad hoc duties assigned.

Requirements

• Diploma holder in Marketing or Business or Architecture.
• Min. 5 years’ experience in a similar position.
• Familiarity with sales reports and sales records.
• Proficiency with word processing and spreadsheet software.
• Excellent organisational and multitasking skills
• Exceptional interpersonal and customer service skills.
• Motivated to work in challenging, fast paced and result-driven environment.
• Excellent written and verbal communications skills in both English and Japanese (is an advantage), in order to do translation works & act as translator for CEO, when communicate with Japan headquarter & Japanese clients.