Job Summary

We are seeking a reliable and detail-oriented Personal Assistant / Admin Executive (Generalist) to support daily office operations in the F&B sector. This role involves delivering administrative, basic accounting/bookkeeping, and HR-related support to management, ensuring seamless business operations.

Responsibilities

• Provide comprehensive administrative and secretarial support to management to facilitate efficient daily operations
• Manage schedules, appointments, meetings, and correspondence to optimize management’s time and priorities
• Organize and maintain filing systems, documentation, data entry, and accurate record keeping for operational transparency
• Coordinate effectively with vendors, suppliers, and service providers to support business needs and maintain strong partnerships
• Assist with simple bookkeeping and accounts administration to ensure accurate financial tracking
• Prepare invoices, receipts, and monitor payment status to support timely financial transactions
• Record daily expenses and maintain basic financial records to support financial oversight
• Liaise with external accountants and payroll vendors to facilitate accurate accounting and payroll processing
• Support month-end documentation and reporting to assist in financial closing activities
• Assist with HR administrative tasks including maintaining leave records, attendance, and staff files to support workforce management
• Coordinate recruitment activities and onboarding paperwork to ensure smooth hiring processes
• Prepare basic HR documents such as employment letters, confirmations, and renewals to maintain compliance and communication
• Assist with payroll preparation and CPF submissions to support timely employee compensation
• Manage general office administration and inventory supplies to maintain an organized work environment
• Handle monthly payroll processing to ensure accurate and timely salary disbursement

Preferred competencies and qualifications

• Experience supporting HR or payroll administration to enhance workforce management efficiency
• Familiarity with accounting or payroll software to improve accuracy and streamline financial processes
• Experience working in a new startup environment to adapt quickly to dynamic business needs