Job Summary

The Construction Office Administrator provides administrative and clerical support to ensure smooth daily operations of a construction office. This role coordinates documentation, communication, and office processes while supporting project managers, supervisors, and field staff.

Key Responsibilities

• Manage daily office operations and administrative tasks

• Prepare, organize, and maintain construction documents (contracts, permits, submittals, RFIs, change orders)

• Answer phones, route calls, and handle correspondence (email, mail, courier)

• Schedule meetings, site visits, and inspections

• Track project files, drawings, and records (digital and physical)

• Assist with payroll, timecards, and expense reports

• Process invoices, purchase orders, and vendor payments

• Maintain vendor, subcontractor, and client contact information

• Support project managers with reports, data entry, and document control

• Ensure compliance with company procedures and record-keeping standards

• Order office supplies and coordinate equipment or service needs

Required Qualifications

• High school diploma or equivalent (associate degree preferred)

• 1–3 years of administrative experience (construction or related industry preferred)

• Strong organizational and multitasking skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to manage deadlines in a fast-paced environment

• Strong written and verbal communication skills

Preferred Skills & Experience

• Familiarity with construction terminology and processes

• Experience with construction management or accounting software (e.g., Procore, Buildertrend, Sage, QuickBooks)

• Basic knowledge of invoicing, or bookkeeping

• Attention to detail and problem-solving skills

Work Environment

• Office-based with occasional interaction with job sites

• Full-time (may require occasional overtime depending on project needs)

Compensation & Benefits

• Competitive pay based on experience

• Benefits may include health insurance, paid time off, and retirement plans