Job functions

1. Building Management

• Develop, review, and implement Building Standard Operating Procedures (SOPs).
• Oversee building maintenance, repair works, and serviceability of facilities across all centres.
• Manage external vendors, contractors, and service providers, ensuring service quality and contract compliance.
• Maintain proper asset management records and asset tagging for facilities related equipment and infrastructure.
• Plan and execute preventive and corrective maintenance programmes.
• Provide overall oversight of building facilities needs for all centres.
• Implement risk management measures relating to facilities, infrastructure, and operations.
• Manage facilities budget, including CAPEX and OPEX planning, monitoring, and reporting.
• Oversee utilities management, consumption monitoring, and cost optimisation.
• Prepare and submit Estate Progress Reports (EPR) and Estate Monthly Reports (EMR).
• Manage defects reporting and rectification through Executives, Facilities Officers, handymen, and contractors.

2. Tenancy Management

• Administer tenancy agreements for offices and homes, ensuring compliance with contractual and regulatory requirements.
• Liaise with HDB, MCST, and relevant authorities on tenancy related matters.
• Manage tenancy contracts, renewals, variations, and documentation.
• Oversee tenant relations, communications, and issue resolution.
• Maintain Pertapis office asset inventory and related documentation.
• Coordinate defects management and building inspections for tenanted premises.
• Manage rental matters including billing coordination and compliance.
• Administer Hexacube tenancy and facilities system records (where applicable).
• Plan, coordinate, and manage public tender processes related to tenancy and facilities works.
• Create and craft contracts for tenancy and annual services

3. Licensing Management

• Ensure compliance with cyclical maintenance requirements and statutory inspections by MSF and MHA.
• Manage Annual water tank certification, Annual Licensed Electrical Worker (LEW) requirements, and related annual licences.
• Coordinate fire certification and regulatory fire safety compliance.
• Manage 5 yearly building inspections and statutory submissions.
• Oversee the Environmental Sanitation Regime (ESR) and cleanliness standards following Enhance Sanitization Regime mandated by NEA under Public Health Act.
• Administer estate licensing requirements (ie; Tenancy Agreement) and renewals.

4. Transportation Management

• Oversee full lifecycle management of organisational vehicles and fleet operations.
• Manage Certificate of Entitlement (COE), insurance, and road tax renewals.
• Oversee management of Cab-charge, Gojek, Cash Card and fleet Esso card usage, controls, reconciliation and ensure monthly reports are made available
• Coordinate 3 monthly vehicle servicing, preventive maintenance, and repairs.
• Manage incident reporting, investigation, and mitigation measures.
• Conduct internal vehicle inspections and compliance checks.
• Coordinate vehicle road tax and insurance renewal inspections (e.g., LTA, VICOM).
• Organise and facilitate quarterly drivers’ meetings.
• Prepare and submit Vehicle Monthly Reports (VMR).
• Manage and oversee annual fleet insurance.

5. Training, Safety & Other Responsibilities

• Coordinate certification and operational training for facilities and safety compliance.
• Manage DECAM, ESP, FSM, CERT and other statutory or operational training programmes.
• Coordinate appointment and compliance of Fire Safety Managers (FSM) for homes.
• Track and manage FSM Continuing Professional Development (CPD) points.
• Track and manage CERT team formation for all homes
• Support training for Operations Executives in homes relating to facilities and safety.
• Develop and maintain Fire Evacuation Plans (FEP) and conduct evacuation exercises.
• Manage all matters related to Business Continuity Plan (BCP), including but not limited to table top exercises and drills.
• Implement organisational risk management initiatives related to facilities and transport.
• Participate in PHQ quarterly and monthly operational meetings.
• Coordinate PHQ enhancement courses and capability development training.
• Liaise and collaborate with external agencies including NEA, MSF, SPS, HDB, NParks, and SLA to ensure regulatory compliance and operational readiness.
• Monthly PHQ minutes of meeting preparation
• Utility charges and graph representation to Management
• Presentation of works to CEO, Tender Evaluation Committee (TEC) and Exco to obtain relevant approvals.
• Provide support for any PERTAPIS programmes and activities as and when required.
• Carry out any other tasks assigned by CEO and Higher Management.

Candidate Requirements

• Bachelor’s Degree in Facilities Management, Building, Engineering, Estate Management, or a related discipline.
• Minimum 2 - 3 years of relevant experience in facilities, estate, or fleet management in a supervisory or managerial role.
• Familiarity with Singapore regulatory requirements relating to buildings, fire safety, sanitation, and vehicle management.
• Experience managing vendors, contracts, and operational budgets.

Working Hours
5 days work

Work Location
1 Joo Chiat Complex