About

Our client is a leading international law firm with a Singapore disputes practice focused on international arbitration and complex cross-border commercial disputes. Matters frequently involve sustainability & energy (power projects, emissions compliance, carbon markets) and emerging technologies (digital assets, AI-related trading systems), alongside broader commercial disputes. You’ll support partners and fee-earners across Singapore.

Key Responsibilities

Disputes / Arbitration Support

• Prepare, format, and proofread correspondence, pleadings, witness statements, exhibit lists, and hearing bundles (print & e-bundles).
• Diarise procedural deadlines; maintain timetables across SIAC/ICC and other institutions; assist with e-filing/portals.
• Coordinate hearing logistics (venues or VC links, interpreters, transcription, couriers) and manage authorities/case files.
• Assist with document production for technical materials (specifications, schedules, emissions data).

Executive & Team Secretarial

• Complex calendar management across time zones; schedule internal/external meetings.
• Draft emails, prepare agendas, take minutes; track action items to closure.
• Manage travel (flights/hotels/visas/itineraries) for hearings and business trips.

Billing & Timekeeping

• Open matters; support time entry; prepare billing proformas; assist with e-billing; liaise with finance on WIP/AR items.

Client & Stakeholder Liaison

• Day-to-day coordination with clients, co-counsel, tribunals, experts, and vendors; maintain strict confidentiality.

Office/Admin Systems

• Maintain accurate digital/physical filing via DMS (e.g., iManage/NetDocuments); ensure version control and precedent hygiene.
• Support conflicts/KYC requests and basic corporate searches (e.g., ACRA extracts) as directed.

Requirements

• 3–5+ years as a legal secretary in an international or leading local firm; arbitration and/or litigation exposure preferred.
• Advanced MS Word (styles, TOCs, cross-references, track-changes); strong PowerPoint/Excel; meticulous proofreading and grammar.
• Comfortable with hearing bundles/e-bundling, deadline discipline, and multi-time-zone coordination.
• Experience with time/billing systems (e.g., Intapp/3E) is an advantage.
• High standards of confidentiality, judgement, and client service.
• Curiosity and comfort navigating energy/sustainability and/or tech/digital-assets/AI terminology (training provided).

Nice To Have

• Prior support for SIAC/ICC/LCIA arbitrations.
• Familiarity with hearing logistics (transcription, interpreters, exhibit/indices).
• Exposure to energy projects documentation or carbon markets workflows; comfort with data-rooms and technical documents.

Why Join

• Front-row seat to cutting-edge disputes at the intersection of energy/sustainability and emerging technologies.
• Direct partner support with visible impact on case delivery.
• International platform with collaboration across APAC and professional growth.

Application

Apply via the apply button or email your CV to [email protected] with subject: Legal Secretary – Disputes (Your Name).

Review & Next Steps
We take the time to carefully review every application. As a lean team, we may not be able to reply to each applicant individually. Only shortlisted candidates will be contacted for a confidential discussion.
Thank you for your understanding.

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StaffGo Pte Ltd (EA Licence No.: 23C2993)
Poh Yong Shun (EA Personnel Reg. No.: R25152352)