The Human Resources Executive will be responsible for supporting the full spectrum of HR and administrative functions, with a focus on employee lifecycle management, work pass administration, payroll support, employee welfare, statutory compliance, and dormitory management. The role requires close coordination with employees, government agencies, insurance providers, and external stakeholders to ensure smooth HR operations and compliance with Singapore employment regulations.

Responsibilities

Human Resource Administration

• Manage work pass applications, renewals, cancellations, and related employment matters.
• Coordinate entry permit applications and onboarding arrangements for new foreign employees.
• Arrange and monitor medical examinations for employees and workers.
• Administer and maintain employees' primary healthcare plans and medical benefits.
• Purchase and manage security bonds for foreign workers.
• Handle dormitory-related matters, including tenancy agreements, worker check-ins/check-outs, and accommodation records.
• Process levy waiver applications and monitor levy-related matters.
• Administer government-paid leave claims, including childcare leave, maternity leave, paternity leave, and National Service (NS) make-up pay claims.
• Ensure compliance with relevant employment legislation, MOM regulations, and company policies.

Payroll & Compensation Support

• Assist in payroll administration, including salary processing, overtime computation, CPF contributions, levy matters, and statutory reporting.
• Manage and maintain timesheet and attendance records for operational employees, ensuring accuracy and timely submission for payroll processing.
• Support annual tax reporting requirements, including IR8A and IR21 submissions.
• Maintain accurate employee records and HR documentation.

Operations & Welfare

• Coordinate insurance cover notes and related documentation for project requirements.
• Support employee welfare initiatives and HR-related events.
• Manage the purchase, renewal, and monitoring of company season parking arrangements.
• Provide general administrative support to the HR and Administration department.
• Undertake any other duties and responsibilities as assigned by Management.

Requirements

• Diploma or higher qualification in Human Resources, Business Administration, or a related discipline.
• Minimum 2–3 years of relevant HR experience, preferably in the construction, engineering, or manufacturing industry.
• Good understanding of Singapore Employment Act, CPF regulations, and MOM employment practices.
• Proficient in handling work pass administration and statutory HR processes.
• Effective bilingual communication skills in English and Mandarin (spoken and written) to liaise with Mandarin-speaking employees and stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with Infotech payroll and HR systems will be an advantage.
• Strong organisational, interpersonal, and problem-solving skills with the ability to manage multiple priorities.