Swiss-Asia Financial Services (SAFS) provides a dedicated incubation space for Wealth Managers, Funds Managers and Family Offices in Singapore. We have been a pioneer in Wealth Management and Fund Management activities for over 20 years. Today, we are one of the Leading Independent Wealth Management and Fund Platforms in Asia.

SAFS holds a Capital Markets Services (CMS) License under the Singapore Securities and Futures Act (SFA) to conduct regulated activities in Fund Management and Advisory for accredited investors.

Job Description — HR & Administrative Assistant Manager

We are looking for a dynamic and meticulous HR & Administrative Assistant Manager to manage a wide range of human resources' activities, general administration, and operational tasks.

Key Responsibilities

Human Resources

• Manage employee records ensuring accuracy and easy retrieval.
• Oversee full recruitment and onboarding processes, as well as employee offboarding.
• Handle payroll processing, including CPF, taxes, commissions, and statutory contributions.
• Act as a liaison with tax authorities on employee-related matters.
• Coordinate employee benefits, including insurance policies and claims.
• Manage government-related submissions (e.g., paternity/childcare claims, MOM surveys, CPF filings).
• Administer employee leave, attendance, and absenteeism records via the Timesoft software system.
• Support work pass applications (EP and other passes) and directorship applications.
• Address employee relations issues, grievances, and provide counselling where necessary.
• Prepare HR reports, including quarterly salary contributions for MAS reporting.

General Administration

• Provide executive support to senior management.
• Coordinate with corporate secretaries, notaries, and regulatory bodies on company matters (e.g., ACRA updates, director resolutions).
• Manage vendor relationships, including office suppliers, service providers, and recruiters.
• Oversee office operations: supplies, equipment servicing, access cards, courier, mail, and maintenance.
• Organize employee engagement activities such as birthday celebrations and other ad-hoc events.

Role Requirements

• Minimum of 5 years' relevant experience in HR and administration, including recruitment, HR operations, payroll, tax filing, work pass applications, and office management.
• Strong knowledge of Singapore employment laws, CPF, IRAS, and MOM guidelines.
• Proficient in HR and payroll systems, Microsoft Office, and document management.
• Highly organized, detail-oriented, and able to manage multiple tasks independently.
• Excellent interpersonal and communication skills.
• Demonstrates high integrity, confidentiality, and accountability.
• Proactive, resourceful, and able to work well under pressure in a fast-paced environment.
• Familiar with vendor management, statutory submissions, and basic employee relations.

At Swiss-Asia, we provide a range of attractive benefits, including:

• Hybrid work arrangement
• Annual Wage Supplement (13th Month pay)
• Performance bonus
• Comprehensive Medical, Dental and Life coverage

In addition, we offer:

• An environment promoting growth opportunities: You’ll be part of a team that encourages your personal and professional development.
• A strong company culture: We foster an inclusive and supportive workplace where collaboration, innovation, and continuous learning thrive.
• SAFS is an equal opportunity company: We are committed to creating an inclusive environment and valuing diversity within our team.