Management of CHRO’s schedule and meetings

• Serves as the primary point of contact, handling correspondence and phone calls with external and internal stakeholders
• Manages an active calendar of appointments and meetings
• Plans, coordinates, and ensures the CHRO’s schedule is followed.
• Arranges travel plans, itineraries, and agendas for travel-related meetings, conferences, and study trips, as applicable.
• Plans agenda for the meetings, writes minutes, and tracks follow-up action items.

Facilitation and Communication with Stakeholders

• Provides a bridge for smooth communication between the Office of CHRO and both internal and external stakeholders.
• Assists and expedites issues received by the Office of CHRO.
  Manages the filing system for the Office of CHRO.
• Ensures the Office of CHRO’s administrative needs are attended to promptly.
• Facilitate onboarding and off-boarding matters for HR staff.
• Facilitate and organize the HR division’s activities

Project Management

• Facilitates and drives Projects out of the Office of CHRO
• Prepares slides and documentation to assist the CHRO for strategic staff engagement and project planning.
• Identify, engage, and coordinate with stakeholders to execute the projects.
• Reports progress, outcomes, and tracks timeline.

Other Miscellaneous

• Manage and track the HR Division’s FY Budget submission, utilization, and/or activities.
• Active Project team member of HR Knowledge Management, Quality and Continuous Improvement (KQCI) unit.
• IT and Fixed Asset Coordinator for HR Division, including managing tracking and audit matters.
• Any other projects as assigned.

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Interested candidates, please submit your resume to [email protected]

Alison Chen

CEI Reg No: R25126657

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