Position: Operations & Office Associate (General Affairs) (Job ID: 20113)

• Company: Financial Institution MNC

• Located at Raffles Place MRT

• Attractive Employee Benefits and Stability

• Salary up to $6,000 (Depending on experience)

Job Description:

This is a hands-on, independent role responsible for maintaining operational stability, coordinating IT systems and vendors, and supporting compliance and accounting documentation processes.
The ideal candidate is experienced, reliable, detail-oriented, and confident in managing multi-functional operational responsibilities in a lean team environment.

Key Responsibilities

1. Office Operations & Administration (Core Function)

• Oversee daily office operations and vendor management

• Maintain corporate records and documentation control

• Manage service providers, contracts, and renewals

• Support budgeting and expense monitoring

• Ensure business continuity documentation is maintained

• Improve internal workflow efficiency and operational structure
  * Expectation: Independent management of office operations with minimal supervision.
  

2. IT Support & Systems Coordination (Major Responsibility)

• Act as primary liaison between HQ IT, vendors, and internal users

• Coordinate system maintenance, upgrades, and troubleshooting

• Ensure timely resolution of IT-related issues

• Maintain IT asset inventory and access control documentation

• Support onboarding/offboarding IT setup

• Assist with IT governance documentation and audit preparation

• Monitor vendor SLAs and follow through on service quality
  * Expectation: Stable and secure IT environment with strong follow-up and coordination.
  

3. Compliance & Accounting Support (Supporting Scope)

• Maintain structured compliance documentation and filing

• Assist with MAS-related reporting coordination

• Support KYC documentation and regulatory record-keeping

• Assist with accounting documentation and invoice tracking

• Support audit preparation
  * Expectation: Accurate and disciplined documentation support.

Job Requirements:

• Minimum 5–10 years of relevant experience in operations, office management, or IT coordination

• Able to speak in Japanese language is required to communicate with Japanese-speaking counterparts in Japan HQ

• Experience in financial services or the regulated industry preferred

• Familiarity with MAS compliance environment is an advantage

• Strong documentation and organisational discipline

• Good vendor and stakeholder management skills
  

Interested applicants please send your resume to jingling at pasona.com.sg with email subject header "Job Application for Operations & Office Associate (General Affairs) (Job ID: 20113)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future jobopportunities.

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Tan Jing Ling
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Pasona Singapore Pte Ltd1 FINLAYSON GREEN ＃09-02
SINGAPORE 049246
Email: [email protected]
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