Facilities Manager – Duties and Responsibilities
(Note: The duties outlined below are not exhaustive and may be subject to change as required.)

• Coordinate with the Client’s representative (SO) on the rectification of defects, tracking of outstanding works by the Main Contractor, maintenance programs, and sub-contractor schedules using appropriate software and tools. Ensure all outstanding works are completed satisfactorily.
• Manage emergency repairs, ad-hoc breakdowns, troubleshooting activities, and provide technical support where necessary. Act as a point of coordination between the Main Contractor, sub-contractors, and the Client.
• Consolidate and submit technical reports and findings to the Client and SO as required.
• Oversee Permit-to-Work (PTW) processes and related compliance matters.
• Manage workplace health and safety requirements, including ensuring risk assessments are submitted and adhered to by all sub-contractors. Conduct inspections and spot checks to maintain compliance.
• Oversee works management processes, including preparation of monthly progress reports, certification of completed works, and administration of variation orders.
• Conduct regular statutory and compliance inspections (e.g., fire safety, structural inspections) and submit corresponding management reports to the Client.
• Manage customer service matters, ensuring timely and professional resolution of feedback or complaints from tenants, users, or members of the public.
• Support general office management activities, including maintenance of supplies, coordination of bill payments, and other administrative support as required by the Client.
• Carry out any other tasks necessary for the smooth operations of the property or as directed by the Client SO.
• Prepare and submit periodic reports on the status of operations in a format acceptable to the Client SO.
• Represent the Client in managing tenant-related matters professionally and efficiently.
• Ensure the smooth day-to-day operation of all facilities management services.

Job Requirements

• Minimum five (5) years of relevant experience in a similar capacity, preferably in managing properties of similar scale and nature.
• Experience in the takeover of at least two (2) new developments in the past five (5) years.
• At least three (3) years of experience providing integrated facilities management services to Government Procurement Entities (GPEs) is preferred.

***Note: Only shortlisted candidate will be contacted for interview. Thank you for your application and understanding.***