Job Description

Administrative Support:

• Managing office operations such as maintaining office supplies, equipment & facilities (inclusive of pantry inventory).

• Provide comprehensive administrative support to the engineering teams, including managing schedules of staff and maintaining documentation.

Documentation Management:

• Organize and maintain defence engineering related project documentation, ensuring all materials are accurately filed and easily accessible

Procurement Tasks:

Work with procurement team to

• Raise purchase request
• Create & maintain the purchase request database, track purchases
• Stock taking for incoming goods

Inventory Management:

Monitor and maintain inventory of supplies to the office

• Office supplies (Stationeries, files etc.)
• Equipment (Printers, Scanner etc.)
• Pantry

Monitor and maintain inventory of supplies specific to the engineering department.

• Common parts bin (Mechanical, Electrical, Electronics)
• EUS/EUC items

Policy Development:

Assist in the development and implementation of engineering department policies and procedures to improve efficiency.

Required Skills & Qualifications

Organizational Skills:

• Strong organizational and multitasking abilities to manage various administrative tasks effectively.

• Excellent in MS office tools such as Excel, Words & PowerPoint
• Able to use MS365 tools such as Sharepoint, List, Power Automate, Power Apps

Communication Skills:

• Excellent verbal and written communication skills to facilitate clear interactions within the team

Experience:

• Previous 1-2 years of experience with engineering related projects is required

• Experience with military terminology or related defence work is a bonus