Job Description:

ADMINISTRATIVE FUNCTIONS

• Advise the Corporation on all matters regarding the affairs of the Corporation and Its Property.
• Implement all instructions, by-laws and laws permitted under the requirements of BMSMA 2004.
• Convene, attend and take minutes of meetings of the Council and all General and Extraordinary Meetings of the Corporation.
• Deal with all inquiries, complaints, reports and correspondence relating to the administration of the Corporation, its property and Subsidiary Proprietors.
• Engage with prior approval of and on behalf of the Corporation, contractors, solicitors, auditors, surveyors, architects, engineers and other professional services as it may deem desirable or necessary to carry out its duties.
• Act on behalf of the Corporation and as directed by the Corporation with regard to any notice or order made by any competent public or statutory authority on matter pertaining to the Corporation and its property.

FINANCIAL FUNCTIONS

• Collect, demand and recover on behalf of the Corporation all monies due to and take all necessary steps including legal proceedings to recover such sums as directed by or subject to the approval of the Corporation.
• Pay and discharge out monies so collected, all rates, taxes, premiums, rent, license fees, statutory charges, professional fees, repairs, renovation, re-decorations, maintenance works and other outgoing or recurrent expenditure, properly incurred on behalf of the Corporation.
• Ensure proper records are maintained on monies received and expended on behalf of the Corporation.
• Prepare and submit an annual budget for the determination of expenses and to advise and recommend rates of contribution.
• Submit a financial report to the Corporation on its financial state after the close of each calendar month.
• Oversee requisitions for quotations to ensure proper cost control.
• Request, act, negotiate, appoint and award, with the approval of and on behalf of the Corporation, on all contractual matters governing the property.
• Initiate cost savings and generate value through implementation of new technology, sound economic and financial policies.

MANAGEMENT AND MAINTENANCE FUNCTIONS

• Manage and properly maintain the property and keep it in a state of good and operational condition, and in compliance with all relevant legislations, standards, and requirements governing the maintenance and management of the buildings.
• Prepare specifications, call tenders, evaluate tenders and make recommendations to the Corporation.
• Conduct regular inspections of the property to ensure that the property is properly maintained and serviced by staff and/or contractors.
• Prepare and implement preventive maintenance programme for the property
• Manage the site staff including their performances, behavior and attitude to the best interest of the Corporation.
• Any other duties assigned by the Management

Job Requirements:

• Candidate must possess at least a diploma in Estate Management, Building Services Engineering or equivalent.
• Minimum 4-5 years of MCST experience for Diploma holders and have experience in handling more than 900 units.
• Good knowledge of BMSMA Act.

Others skill sets

• Contract Management skillset is a must;
• Oversees regular building maintenance and repairs;
• Maintaining and updating Standard Operation procedures;
• Monitoring of maintenance budget
• Coordinate council meetings and AGM
• Dispute management;
• Knowledge of BMSMA is mandatory
• Knowledge of Electrical and M&E.

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We regret that only shortlisted candidates will be notified.

Thank you for applying.