Commercial Notebook System Manager - Job Description

Role Summary

System Managers (SMs) are responsible for the end-to-end system-level ownership of commercial notebook platforms (e.g., ProBook, EliteBook, Dragonfly). They serve as the technical and operational bridge between engineering, product management, quality, and supply chain teams—ensuring platform health, issue resolution, and lifecycle continuity from NPI through sustaining and End of Service (EOS).

Core Responsibilities

• Platform Ownership: Own the system-level health of assigned notebook platforms across their lifecycle—from NPI to EOL and EOS.

• Issue Resolution & Escalation Management: Lead root cause analysis and resolution of BIOS, EC, thermal, and mechanical issues. Manage escalations through structured paths (e.g., BIOS war rooms, 3LS, CQ/OOC).

• Cross-Functional Alignment: Facilitate alignment between SEPMs, TPMs, ODMs, validation, and quality teams. Act as the central point of coordination for system-level decisions.

• Lifecycle Milestone Management: Support transitions such as RTM, EOP, EOL, and EOS. Ensure readiness for sustaining handovers and manage sustaining platform lists.

• Execution & Reporting: Maintain weekly execution dashboards, milestone tracking, and risk flags. Provide leadership updates on system health and readiness.

• Compliance & Regulatory Readiness: Ensure platforms meet evolving regulatory requirements and coordinate implementation with ODMs.

• Customer Experience & Quality: Drive improvements in system reliability, usability, and serviceability.

Key Competencies & Skills

System-Level Technical Acumen:

Possess a deep understanding of commercial notebook architecture, including BIOS, EC, thermal systems, power delivery, and mechanical design. This competency enables effective triage and resolution of cross-domain issues. For example, a system manager should be able to assess the impact of a BIOS update on thermal performance or battery life, and coordinate with ODMs to implement corrective actions.

Cross-Functional Communication:

Demonstrate strong facilitation and negotiation skills to align diverse stakeholders across engineering, quality, supply chain, and product management. This includes leading alignment meetings, resolving conflicts, and ensuring all parties are informed of platform status and decisions. For instance, coordinating a cross-site call to resolve a Sure View panel qualification delay across ODM, validation, and category teams.

Escalation Management:

Effectively manage high-impact issues by triaging, prioritizing, and driving resolution through structured escalation paths such as 3LS, CQ, or OOC. Maintain composure under pressure and ensure timely communication to leadership. Example: Leading a BIOS war room to resolve a BSOD issue affecting multiple platforms before GA.

Lifecycle Expertise:

Understand and manage key product lifecycle milestones including RTM, EOP, EOL, and EOS. Ensure smooth transitions from NPI to sustaining and coordinate with category and support services for timely handovers. Example: Managing the sustaining platform list and aligning EOL timelines with Energy Star regulatory deadlines.

Analytical & Reporting Skills:

Use tools such as Power BI, Excel, and internal dashboards (e.g., Viking) to track KPIs, milestone progress, and risk flags. Communicate insights clearly to leadership through weekly reports and staff updates. Example: Maintaining a weekly execution dashboard that highlights BIOS readiness, issue status, and platform health.

Adaptability & Ownership:

Take ownership of ambiguous or complex issues, adapt to shifting priorities, and lead through influence rather than authority. Demonstrate resilience and initiative in driving issues to closure. Example: Volunteering to lead a cross-platform alignment effort during a resource gap or transition period.

Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope
• Impacts function and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity
• Works on complex problems where analysis of situations or data requires an in-depth evaluation of multiple factors.

Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.