Job Summary:

As a Bid management and Business Support executive, you will be responsible for performing the Bid management, Financial and Commercial activities.

Responsibilities include:

• Coordinating or preparing bid documents, including Financial, commercial, and compliance sections; ensuring clarity, accuracy, and competitiveness.

• Collaborating with sales, technical teams, legal, finance, and management to gather inputs and ensure bid quality.

• Developing competitive and profitable pricing models in line with company policies and market conditions.

• Ensuring that all bid materials meet client requirements, legal standards, and internal quality benchmarks.

• Managing the submission process, tracking deadlines, and following up with clients or stakeholders.

• Provide Commercial Management support to all Projects and engagement with Customers.

• Partner with Company’s Commercial, Solutions, Legal and finance teams on Medium to Large scale deals.

• Assist in preparing and issuing invoices to customers, track the status of Purchase Orders (PO) and Statements of Work (SOW), and update records with invoice details upon completion of activities.

• Interact with customers regarding payments and collaborate with them to complete any necessary documentation for invoicing purposes.

• Coordinating or preparing bid documents, including Financial , commercial, and compliance sections; ensuring clarity, accuracy, and competitiveness.

• Preparation of Proposal for Renewal of Maintenance/Professional Services Contracts with Clients/Customers.

• Active involvement in assuring Client Proposals and Contract clearly incorporate company’s necessary terms and conditions for optimal commercial and financial engagements.

• Engage with and leverages off relationships between Company and 3rd Party vendors and/or subcontracts and strategic alliances, including the legal team during the conception, construction and review of client proposals, solicitating information and resolving queries.

• Strategize with leaders prior to client negotiations and support the leaders during the Negotiation representing the company’s Interest.

• Prepare Internal costing for the RFP and Projects.

• Draft review and Negotiate the Key project documents like SOW, Change requests, Addendum to Contracts.

• Manager and update the Internal man-day rate for all the territories in APAC.

• Gate keeper for all Contract and legal documents with Customers.

• Identify the contractual risks and issues of the RFP and mitigate the risk.

• Undertake special assignments, ad-hoc functions and related duties as and when required

Job Requirements:

• Finance or Business Degree equivalent.

• include strong project management, excellent communication, analytical thinking, negotiation, presentation skills, and familiarity with industry-specific bidding processes.

• Over 10 years of relevant working experience in similar role in IT software Service organisation is a must.

• Preferable Executives specializing in Finance – Commercial /Cost Accounting or equivalent

· Demonstrated business/commercial acumen and ability to drive successful outcomes

· Good communication skills

· Good interpersonal skills

· Positive work attitude and able to multi-task