Position Objectives

• Achieve good commercial outcomes on projects through better tender risk management, project cost management, and procurement process, as well as early identification of project financial risks and legal/contract risks.
• Provide guidance to project teams on how to manage their cost reports to achieve the most accurate profit reporting. Mentor/coach project managers and QS teams (HQ and Jobsite) of the group company in best-practice cost reporting and procurement.
• Project auditing of cost reporting to provide advice to KOA senior management (Group MD, CFO and GM) on the accuracy of cost reports, financial risks and legal/contract risks in projects during the tender and construction stage.

Key Responsibilities and Duties

Duties & Responsibilities

• Involve in the tender/project reviews for all major projects (with contract amounts exceeding approximately SGD 25 million and projects that senior management considers necessary). The cost reports for these projects are to be closely reviewed and discussed with the tender/project teams to ensure accurate and complete forecasting and reporting.

• Focus on uniformity of cost reporting practices.

• Review specifications and contract conditions and propose formulated procurement strategies and contract legal strategies for the tender/pre-contract phase of all major projects.

• At the time of tender submission, review to ensure that costs are competitive, risks in specifications & contract conditions are advised on to the senior management and make any necessary recommendations.

• Review profit levels at the tender submission to ensure that profitability is appropriate for the various risks.

• Audit projects as requested by senior management of the company and provide feedback as to the accuracy of reports, the financial and legal/contract risks, and performance of the QS & contract administration team.

• Audit contract administration functions (i.e., SOP compliance, procurement and letting/buy-out schedule, compliance documents registers, subcontract administration).

• Assist with project commercial/legal matters as requested, EOTs and Cost claims included.

• Assist and collaborate with Financial Planning & Performance, Corporate Planning, Legal (Corporate) and Governance as needed and requested.

• Liaise with all Group Companies about meeting scheduling related to Tender submission review and meeting material submission as requested by senior management of the company and attend the meeting to check if tender risk management is properly done, provide necessary advice to the tender team to improve its risk control and make minute of the meeting.

• Liaise with all Group Companies about cost meeting scheduling as requested by senior management of the company and attend the meeting to check if project cost control is properly done and provide necessary advice to the project team to improve its cost control.

• Liaise with all Group Companies about cost feedback meeting scheduling as requested by senior management of the company, attend the meeting to support to analyse the causes of profit increase/loss, find out preventive action for loss and improve cost control of Group Companies.

• Coordinate meeting schedule for project profit and loss (P/L) reviews (including project P/L feedback/analysis meeting) with all Group Companies.

• Review project cost control operations and project P/L management of all Group Companies through attending the related meetings and advise for improvement in case of finding problematic items.

• Assist to analyse the cause of gain or loss regardless of whether profitable project or not. And assist to establish preventive measures against the root cause of losses and assist to deploy to all Group Companies the methods that could have increased profits.

• Learn the new cost control system and assist with training all Group Companies’ related staffs.

• Liaise with all Group Companies to report current tender and project situation to Kajima Corp. HQ.

General

• Provide guidance and mentoring to QS teams (HQ and Jobsite) to formulate strategies for procurement, head contract management, subcontract management and general administration.

• Provide training and mentoring to project teams in standard procedures, best practices methods etc, to lift the cost reporting and procurement standards on projects. Run training sessions as required.

• Manage the development of the companies’ project controls system in line with project requirements, with an eye to always improving our reporting capabilities. This will also involve maximizing the efficiency of our project administration practices.

• Participation in the Management Team on KOA’s and its group company’s level

• Participate in Industry forums, training sessions and workshop to keep abreast of the current legislation, codes and contractual trends.

• Comply with all Group Companies’ HSE policies and processes, including innovate and participate in review of corporate policies and processes.

• Communicate and liaise with project teams to ensure all HSE responsibilities are undertaken.

• Business trips to other countries to support all Group Companies above all the items, if required.

Experience and Qualifications

1. Bachelor’s degree in quantity surveying or related field.

2. Minimum 10 years’ experience in quantity surveying work including coordination roles, with a proven track record of success.

3. Excellent knowledge of risk analysis and risk management.

4. Proficient in the use of MS Office.

5. Strong leadership, communication, and interpersonal skills, with the ability to build relationships at all levels of the organization.

6. Strong ethical standards and high levels of integrity.

7. Excellent in-depth knowledge of best practices, laws, and industry trends.

8. Strategic thinker with the ability.

9. Excellent problem-solving with a data-driven and analytical approach.

Position Description Authorization

The position description may change from time to time as organizational requirements are developed or restructured. Any such reorganization of duties shall be discussed with the position incumbent.