Job Responsibilities

1. Meeting Coordination:

• Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.
• Arrange conference rooms, video conferencing, and necessary resources for meetings.
• Send out meeting invitations, agendas, and reminders to participants.
• Record meeting minutes and follow up on action items.

2. Event Planning Support:

• Support creating event timetable
• Send out RSVP form to guests, consolidate as guest list, and send reminders to participants
• Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details

3. Department Schedule Management:

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

4. General Administrative Support:

• Provide general administrative support to the marketing department, including filing, document management, and data entry.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Assist with travel arrangements and logistics for team members, if needed.

Requirements

• Proven experience as an administrative assistant or in a similar role
• Strong organizational skills and attention to detail
• Proficiency in calendar management and scheduling tools
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to adapt to changing priorities and work effectively in a fast-paced environment
• High level of discretion and confidentiality
• Positive attitude and a proactive approach to problem-solving
• Jap MNC, 5 days week at Tg pagar MRT

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to [email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel:   6950 9754

EA Registration Number: R24124723

EA licence number 02C4944

EA Personnel: Delwin Lim