Roles & Responsibilities

• Provide comprehensive administrative support for classification-related activities, including survey registration, issuance and coordination of class statements, liaison for technical agreements, management of vessel registration numbers, and maintenance of electronic case file archiving systems.
• Support compliance-related administrative work for IMO DCS and EU MRV, including documentation handling, data coordination, and follow-up with internal teams and external stakeholders where applicable.
• Coordinate and manage meeting room bookings, as well as arrange and support video conferencing and related administrative logistics.
• Administer the application, issuance, custody, and inventory control of blank certificates, billing documents, and anti-counterfeiting labels, ensuring proper record-keeping and compliance with internal procedures.
• Maintain accurate and up-to-date administrative records, databases, and tracking logs to support operational efficiency and audit requirements.
• Liaise with internal departments to ensure smooth coordination of administrative processes and timely completion of assigned tasks.
• Provide general administrative and operational support to the team and perform other ad hoc duties as assigned by management.

Job Requirements

• Diploma or higher qualification, preferably in a Technical or Engineering-related discipline, or in administration/business-related fields.
• 1–2 years of relevant administrative or coordination experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Fluent in English and Mandarin.
• Well-organised, detail-oriented, and able to handle multiple tasks.
• Able to maintain confidentiality and work independently.