About the Role

We are seeking a highly organized Administration Manager to support the Deputy General Manager (Administration) in overseeing administrative operations, cross-border coordination, and stakeholder engagement. The ideal candidate must be fluent in both Japanese and English, with strong interpersonal and communication skills. You should be able to work independently in a dynamic, multicultural corporate environment involving collaboration with Japan HQ.

Key Responsibilities

Administrative & Project Support

• Assist the Deputy GM in planning, coordinating, and executing administrative projects and initiatives
• Monitor project timelines, manage deliverables, and follow up on action items to ensure on-time completion
• Collect, analyse, and compile data for reports, presentations, and internal documentation
• Prepare concise updates for stakeholders and management
• Provide full-spectrum administrative support, including ad hoc tasks and assignments from the Deputy GM
• Manage travel arrangements for business travellers
• Support Japan-based employees relocating to Singapore—handle work pass documentation, local onboarding, and urban living arrangement
• Serve as the primary point of contact between Singapore office and Tokyo HQ
• Ensure timely and accurate communication; manage responses to inquiries and documentation requests

Requirements & Experience

• Degree in Business, Management, Law, or a related field
• Native-level Japanese fluency and strong English proficiency, both written and spoken due to need to communicate with Japanese HQ and Singapore HQ on frequent basis.
• Minimum 3–5 years of administrative or coordination experience, ideally in multicultural or Japanese-affiliated environments
• Proven ability to work with local and international teams, including HQ-level coordination
• Excellent organizational skills, attention to detail, and ability to meet tight timelines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with SAP or finance systems is an advantage