About the role
We are seeking a proactive and detail‑oriented Administration Officer to join our Administration Department. This role plays a key part in ensuring smooth day‑to‑day office operations, supporting employee management functions, and assisting with corporate events, travel, and compliance matters.

If you are highly organized, resourceful, and enjoy managing diverse administrative responsibilities, we would love to hear from you.

Key Responsibilities:
Office Administration & Operations

• Provide general office administrative and operational support
• Arrange maintenance and repairs for office equipment, air‑conditioning units, company vehicles, fire extinguishers, sprinklers, etc.
• Manage procurement of stationery and pantry supplies
• Handle mailing, courier, and newspaper subscriptions
• Raise purchase orders for company purchases
• Maintain electricity usage records
• Coordinate removal and disposal of obsolete / outdated documents
• Liaise with building management on office lease, parking, renovation, maintenance, and related matters

Employee Management

• Manage employees’ attendance and maintain related records
• Coordinate employee training plans and maintain training data
• Track and update employees’ dental benefits entitlement
• Support employee medical insurance matters
• Handle corporate insurance matters and maintain related records
• Organize health screening activities
• Manage internship arrangements
• Oversee petrol card entitlements for eligible employees

Security & Compliance

• Oversee office security-related matters

• Ensure proper maintenance and filing of company contracts and agreements

Travel & Event Coordination

• Arrange business travel, hotel bookings, and visa applications for employees
• Assist with company-wide meetings and events (annual dinner, quarterly meetings, etc.)
• Coordinate catering and food arrangements for internal events

Expatriate & Tenancy Support

• Support expatriate staff with tenancy-related matters (e.g., air‑conditioning issues, electrical faults, etc.)

Other Responsibilities

• Any additional tasks assigned by the immediate supervisor

Job Requirements:

• Diploma or Degree in Business Administration, Human Resource Management, or related fields
• 2–4 years of relevant administrative experience
• Strong organizational and coordination skills
• Proficient in MS Office applications
• Able to manage confidential information responsibly
• Good communication and interpersonal skills
• Able to work independently and collaborate with internal stakeholders

Click “Apply Now” to submit your application.

📩 Only shortlisted candidates will be contacted.

JAC Recruitment Pte. Ltd.
EA License No: 90C3026
EA Personnel Name: Ng Siew Thien
Registration No: R22107842