We are seeking a detail-oriented and organized Accounts cum Admin Executive to support our finance department in maintaining accurate financial records and ensuring smooth day-to-day operations, statutory compliances and to provide valuable advice to the management. The ideal candidate will have a strong grasp of accounting principles, excellent numerical skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

Procurement & Accounts Payable (AP)

• Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and factory supplies.
• Liaise with suppliers on delivery schedules, quality, and pricing.
• Process supplier invoices, verify against purchase orders and delivery orders, and schedule timely payments.
• Reconcile supplier statements and maintain accurate AP records.

Projects & Accounts Receivable (AR)

• Coordinate with project and production teams to generate quotation, invoices for customers.
• Perform project scheduling, tracking and analysis.
• Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.
• Process customer receipts and reconcile AR aging reports.
• Assist in sales order entry and ensure accurate documentation for each project.

General Admin & Office Support

• Maintain proper filing (physical and electronic) for all financial and procurement documents.
• Assist with administrative tasks such as answering phone calls, email and supporting factory administration.
• Prepare basic financial reports (e.g., AP/AR summaries) for management.
• Support in ad-hoc duties related to factory operations and office management.

Requirements

• Diploma in Accounting, Business Administration, or related field.
• Minimum 2 years of relevant experience in a similar combined role (Manufacturing and Construction industry preferred).
• Familiarity with procurement processes and basic accounting principles (AP/AR).
• Proficient in Microsoft Officeapplications and QuickBooks desktop software experience will be an addedadvantage.
• Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational and time-management skills.
• Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to change.
• Able to start work immediately or with short notice period.