Accounts & Admin Executive

Job Summary

We are looking for a responsible and detail-oriented Accounts Executive to manage the full set of accounts and support daily finance and administrative operations. This role covers accounts payable, accounts receivable, general ledger, reconciliations, statutory reporting, and month-end closing. The ideal candidate is meticulous, proactive, and capable of working independently in a fast-paced environment while collaborating with internal teams and external stakeholders.

Key Responsibilities – Accounting

• Maintain full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL).
• Prepare, verify, and issue customer invoices accurately and on time.
• Process supplier invoices, staff claims, and payments in accordance with company policies.
• Follow up on outstanding receivables and ensure timely collection of payments.
• Perform bank, balance sheet, and intercompany reconciliations.
• Monitor customer and vendor accounts for discrepancies and resolve issues promptly.
• Accurately post receipts, payments, and journal entries into the accounting system.
• Prepare schedules and supporting documents for month-end and year-end closing.
• Perform GST reconciliation and submission and ensure compliance with statutory requirements.
• Assist in audit matters and liaise with auditors, tax agents, and external parties when required.
• Maintain proper accounting documentation and records for audit and compliance purposes.

Reporting & Finance Support

• Prepare monthly financial statements, management reports, and analysis.
• Generate weekly and monthly reports for internal review.
• Support budgeting, forecasting, and cash flow monitoring as required.
• Assist in improving accounting processes and internal controls.

Administrative & Ad-Hoc Duties

• Maintain and update customer and vendor master data.
• Provide administrative support related to finance operations.
• Coordinate with internal departments to resolve billing, payment, and documentation issues.
• Handle ad-hoc finance and administrative tasks as assigned.

Required Qualifications & Experience

• Bachelor’s degree in accountancy, Finance, or a related field (preferred).
• Minimum 2–3 years of relevant experience handling a full set of accounts.
• Hands-on experience with AP, AR, GL, reconciliations, and month-end closing.
• Experience in GST reporting and statutory compliance is an advantage.

Required Skills & Competencies

• Strong accounting knowledge and understanding of financial reporting standards.
• Proficient in Microsoft Excel and accounting/ERP systems.
• High level of accuracy, attention to detail, and numerical aptitude.
• Strong analytical, problem-solving, and organizational skills.
• Ability to work independently, meet deadlines and manage multiple priorities.
• Good interpersonal and communication skills for internal and external coordination.
• Meticulous, responsible, and team-oriented with a positive work attitude.