Job Description

·       Manages and co-ordinates Tzu Chi activities by leading, empowering and development the volunteers in scoping, planning, administration, execution, reporting and improvement of the routine planned and ad-hoc activities.

·       Manages the expectations of all different stake holders in organising Tzu Chi activities

·       Apply project management skills, analytical skills and targeted work objectives improvement tools when organising activities, ie OKR, data analytics, PDCA (plan-do-check-act) etc.

Major, routine and ad hoc activities

·       Ensures target and objectives of activities planned are in line with the objectives of the organization

·       Keeps track on progress of activities, ie attend meeting, discussion with organising committee etc

·       Manages and follows up closely on administration of activity, ie procurement, documentation, payments, communication, publicity, reports, sharing, data analysis, improvements and etc.

·       works and liaises closely with the organizing committee, volunteer leaders, staffs, CEO team, and vendors for all activities

·       Provides regular updates on ongoing activities to management and stakeholders

·       Manages and maintains an updated annual activity list and communicates to all the interested stakeholders

·       Formalises and continuously improves the activity organising workflow processes with regular review of the work processes for improvement and needs using the PDCA cycle

Job Requirements

·       Fluent in both verbal and written in English and Mandarin (need to liaise with Chinese-speaking volunteer)

·       Proficient in MS Office

·       Candidate must possess at least Primary/Secondary School/ 'O'; Level in any field.

·       Possess a good personality and strong communication skills.