Company Overview / Employee Value Proposition

JIANGAN MECHANICAL & ELECTRICAL ENGINEERING PTE. LTD. is a newly established engineering company in Singapore, specializing in electrical & mechanical installation. We are originated from JIANGSU JIANGAN GROUP CO., LTD, China, a leading mechanical and electrical engineering company in Jiangsu Province, with its main business covering consulting, design, construction, operation and maintenance, etc. JIANGAN was founded in 1984 and headquartered in Jiangdu, Yangzhou. The company owns various qualifications in the field of mechanical and electrical engineering, and has been certified by IS0 9001, ISO 14001 and ISO 45001. JIANGAN GROUP has a wide range of cooperative relations across the world, and makes full use of cutting-edge technology and independent innovation technology in project management. With its excellent technical team and rich project experience, JIANGAN GROUP is committed to providing comprehensive and high-quality services for domestic and foreign customers, and to winging the recognition and trust of customers gradually.

Job Summary

We are seeking a highly organized and proactive Construction Site Administrator to support the daily operations of our construction site. You will work closely with the Project Manager, Site Supervisor, and subcontractors to ensure smooth administrative and documentation flow, site compliance, and efficient coordination among all stakeholders.

Responsibilities

• Maintain and update all site documentation, permits, and records such as manpower logs, safety records, delivery orders, and equipment registers to ensure accurate and current information
• Manage the entire process of work permit applications, accommodation reservations, personnel recruitment, and personnel entry for work to support site staffing needs
• Prepare and process purchase orders and site requisitions to facilitate timely procurement of materials and services
• Coordinate site correspondence between main contractors, consultants, and subcontractors to ensure clear communication and issue resolution
• Monitor attendance, timesheets, and leave records for site personnel to maintain accurate workforce data
• Assist in preparing site reports, progress claims, and work schedules to support project tracking and reporting
• Support the Project Manager with administrative tasks, meeting coordination, and report submissions to enhance project management efficiency

Preferred competencies and qualifications

• Experience with relevant resources for work permit applications and personnel management is advantageous
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document control systems to manage site documentation effectively
• Strong organizational skills to handle multiple administrative tasks in a fast-paced environment
• Effective communication and teamwork skills to collaborate with various site stakeholders