Job Description and Responsibilities:

Secretarial Duties

• Provide full secretarial and administrative support to management or assigned department.
• Manage calendars, schedule meetings, and arrange appointments.
• Prepare, draft, and manage correspondence, reports, and documents.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Handle incoming calls, emails, and enquiries professionally.
• Arrange travel bookings, accommodation, and logistics when required.
• Assist in preparing presentations, reports, and internal communications.
• Liaise with internal departments and external parties for coordination.
• Ensure confidential information and documents are handled with discretion.
• Perform any other secretarial duties assigned by management from time to time.

Administrative Duties

• Assist in the coordination and execution of company events and activities.
• Coordinate the requisition and procurement of stationery, pantry items, and other office supplies, manage inventory levels, and liaise with suppliers or vendors as required.
• Coordinate office maintenance, equipment servicing, and facilities management matters.
• Ensure proper record keeping and compliance with company administrative procedures.
• Perform any other administrative duties assigned by management from time to time.

Job Requirements:

• Diploma or equivalent qualification in Business Administration or related field.
• Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Ability to multitask and work independently.