Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Research-AssistantAssociate-%28Research-Operations-&-Programme-Support%29/25695-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

Purpose of the post

The Healthy Longevity Translational Research Programme (HLTRP) is one of the largest programmes at Yong Loo Lin School of Medicine, National University of Singapore. Supporting a rapidly growing community of faculty and researchers, the Programme requires strong operational and process support to ensure that research activities, collaborations, and strategic initiatives run smoothly and compliantly.

This role supports the programme’s research productivity by strengthening research operations, coordination, and compliance. Embedded within a multidisciplinary research environment, the Research Assistant will contribute to research project tracking, grant and collaboration support, and operational processes that enable high-quality research outcomes.

Working closely with the leadership team, the role bridges research and operations to enhance productivity, ensure compliance with institutional requirements, and support the execution of research activities and partnerships.

Main Duties and Responsibilities

Main duties and responsibilities

1. Research Operations & Project SupportSupport the coordination and tracking of ongoing research projects, including timelines, deliverables, and reporting requirementsProvide operational support for the research core facilities hosted by the programmeAssist in the preparation of research progress reports, presentations, and documentation for internal and external stakeholdersCoordinate communication and logistics for research collaborations, including engagement with local and international partnersSupport the organisation of research-related activities such as seminars, workshops, conferences, and strategic meetings
2. Grant & Research Administration SupportAssist in the preparation and submission of research grant applications, including collation of supporting documents and coordination with stakeholdersSupport post-award grant management, including tracking budgets, expenditures, and reporting requirements in compliance with institutional and funding guidelinesLiaise with central administrative units to facilitate procurement, finance, and HR processesSupport audits and reporting processes by maintaining well-organised and traceable documentation
3. Data, Reporting & Process ImprovementCompile and analyse operational and research-related data to support decision-making and reportingDevelop and improve workflows, templates, and documentation practices to enhance research efficiency and reproducibilitySupport knowledge management and documentation for long-term continuity of the programme operations
4. Laboratory Operations & Safety SupportSupport the coordination and optimisation of research space utilisation, including planning for equipment placement and shared facilities within TRPMaintain orderly and functional laboratory and shared research spaces, ensuring alignment with institutional guidelines and good research practicesFacilitate day-to-day coordination within the research group and with neighbouring laboratories to support smooth research operationsSupport the implementation and adherence to laboratory SOPs, safety guidelines, and regulatory requirements (e.g., M&E, fire safety, and research safety compliance)Assist in maintaining proper documentation for laboratory safety, including onboarding materials, safety records, and audits, in liaison with relevant safety officesSupport the proper tracking, management, and documentation of fixed assets (FA), including research equipment and inventoriesCoordinate and support onboarding of new research personnel (staff and students), including lab orientation and familiarisation with research workflows and systemsProvide basic training and guidance on institutional research systems and processes (e.g., IRB, iORC, procurement and grant-related systems)
5. Undertake other ad hoc duties as assigned

Qualifications

• Bachelor’s or Master’s degree in STEM
• Experience working with or supporting researchers, with an understanding of research workflows and academic environments
• Familiarity with research grant application processes is advantageous
• Strong interest in research operations and programme management
• Detail-oriented with high standards of accuracy and documentation
• Proactive and able to manage multiple workstreams in a dynamic research environment
• Strong organisational and communication skills
• Strong sense of ownership with high level of integrity in handling confidential information
• Comfortable working with guidelines, policies, and institutional frameworks
• Proficient in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams) and Zoom

This role is ideal for individuals who enjoy working at the interface of research and operations, bringing structure to complex research environments, strengthening workflows, and enabling effective collaboration. It is well-suited for those who wish to contribute meaningfully to research outcomes through research operations and programme support.

Remuneration will be commensurate with the candidate’s qualifications and experience.

Formal application: Please submit your application and CV to the NUS Career Portal.

We regret that only shortlisted candidates will be notified.