Key Responsibilities

Receptionist

· Provide Front Desk Reception duties for the office by managing internal and external stakeholders in a

professional and timely manner.

· Handle incoming calls by answering, screening, forwarding, and taking messages when required.

· Manage incoming and outgoing mail, courier services, and deliveries

· Oversee car management for the scheduling, allocation, and usage of company vehicles.

· Coordinate internal and external meetings, including scheduling and venue arrangements.

· Handle procurement of office supplies, equipment, and services in accordance with company policies.

· Process employee claims for reimbursements (travel, medical, etc.) in a timely and accurate manner.

· Provide general administrative support, including filing, photocopying, and data entry

· Other ad-hoc or general affairs duties as assigned

Secretary

· Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as

well as the coordination of travel arrangements.

· Maintain records, process expenses, and handle confidential information with care.

· Plan and manage itineraries, logistics, and hospitality arrangements for incoming visitors

· Perform general administrative tasks and any additional duties as assigned by the executive

Requirements

· Diploma in Business Administration or a related field is preferred.

· Minimum 2 years of relevant experience, Fresh graduates with strong internships may also be considered.

· Proficient in Microsoft Office (Word, Excel, PowerPoint)

· Highly organized, proactive, and able to manage competing priorities

· Strong written and verbal communication skills in English and Chinese