Simpson Spence Young (SSY) is looking for a presentable, warm, and service-oriented Receptionist cum Administrative Assistant to join our team in Singapore.

As the first point of contact and the face of SSY, you will play an important role in creating a positive and welcoming experience for our clients, visitors, and employees. We are looking for someone who takes pride in representing the Company, enjoys helping others, and is confident in managing both front-desk responsibilities and a wide range of administrative duties.

If you are a people-oriented individual who is organized, proactive, and enjoys making a difference through excellent service and support, we would love to hear from you.

These responsibilities may include but are not limited to:

Reception & Front Desk

• Welcome and greet clients, visitors, and employees in a warm and professional manner.
• Answer, filter and direct incoming calls and enquiries, taking messages when required.
• Manage general correspondence and maintain a professional and organized reception area.
• Provide assistance to clients and visitors as required.

Administrative Support

• Provide professional administrative support to various departments, including HR and Finance.
• Assist in preparing and distributing internal communications, memos, and reports as needed.
• Maintain electronic and hard copy filing systems, ensuring all documentation is organized and easily accessible.
• Manage office supplies inventory, order replenishments, and always ensure proper stocking levels.
• Oversee the maintenance of office equipment and liaise with vendors for repairs and servicing as required.
• Coordinate travel arrangements and accommodations for staffs/ clients, including booking flights, hotels, and transportation.
• Schedule appointments, meetings, and conference rooms, coordinating with internal staff and external clients as needed.
• Assist with mail distribution, sorting incoming mail/ parcel and preparing outgoing mail/ parcel for shipment.
• Coordinate the ordering and distribution of name cards for employees.
• Assist in planning and organizing office events, such as social gatherings, catering, venue bookings, logistics, and employee welfare arrangements.
• Assist with data entry, preparing, sorting, classifying, filing, and maintaining records as needed, ensuring date accuracy, integrity and confidentiality.
• Assist in the creation and maintenance of employee files, ensuring compliance with company policies and regulatory requirements.
• Performed other ad hoc duties as assigned.

Requirements

• Prior experience in reception, administration, or a similar role.
• Presentable, friendly, approachable, and professional.
• Takes pride in being the face of SSY and enjoys helping and assisting others.
• Good communication and interpersonal skills.
• Organized, meticulous, proactive, and able to multitask.
• Able to handle confidential information with discretion.
• Proficient in Microsoft Office applications.
• Positive attitude and a strong willingness to support the team.