Role Purpose

To support the execution of facilities-related projects across MTFA, including renovations, upgrading works, and system improvements.

This role is responsible for project coordination and delivery, while the Facilities Manager retains full ownership and decision-making authority.

Key Responsibilities

Project Execution

• Coordinate and manage day-to-day execution of projects, including but not limited to:

• Renovations (e.g. DIL, FSC)

• Electrical upgrading

• Security and automation systems

• Track project timelines and ensure milestones are met

Contractor & Consultant Coordination

• Liaise with contractors, consultants, and vendors

• Coordinate site activities and ensure smooth execution

• Monitor progress and resolve on-site coordination issues

Procurement & Tender Support

• Prepare tender documents and obtain quotations

• Support evaluation and comparison of submissions

• Assist in contract administration

Budget & Cost Tracking

• Monitor project budgets and expenditures

• Track variation orders and highlight risks early

• Ensure cost control throughout project lifecycle

Site Supervision & Quality Control

• Conduct regular site inspections

• Ensure works meet required quality and specifications

• Identify and flag defects or non-compliance

Compliance & Documentation

• Ensure project compliance with:
• Regulatory requirements
• Safety standards
  
• Maintain proper documentation:

• Progress reports

• Meeting minutes

• Handover records

Project Reporting

Provide regular updates to the Facilities Manager

Highlight risks, delays, and issues proactively

Support reporting to management and stakeholders

Requirements

• Degree / Diploma in Project Management, Engineering, Building or related field

• 3–6 years of experience in project execution (A&A / renovations)

• Strong coordination and site management skills

• Familiar with local regulations and construction processes