Why Join Us?

• 5-Day Work Week (Mon – Fri, 9:30am – 5:30pm)
• Up to 20 Days Annual Leave
• Birthday Leave & $88 Birthday Cash Gift
• Performance-Based Rewards
• Pantry Snacks & Drinks Provided
• Friendly Working Environment
• Team Bonding Activities
• Career Growth Opportunities

Job Responsibilities

1. Project Administration

·       Assisting reviewing and understanding interior design quotations to grasp basic project scopes, material specifications, and budgeted quantities for cross-checking subsequent PO requests.

·       Monitor active project timelines and proactively follow up with/remind designers to submit PO requests in a timely manner to prevent material delivery delays and disruptions to site progress.

·       Review PO requests submitted by designers to ensure all required information is complete, accurate, and in compliance with the Company's procurement procedures.

·       Check whether the sub-contractors used are in-house or external, and report the details to the Head.

·       Verify client payment status with respective designers / Account Department to ensure required payment milestones have been met before processing PO requests.

·       Handle PO data entry and issuance, and assist in following up on amendments, revisions, reissuance, or closure of POs.

·       Collaborate closely with the Accounting Department to verify and reconcile supplier invoices against approved POs and supporting documents to ensure smooth and accurate payment processing.

·       Maintain ,organize, and update tracking logs for Purchase Orders, Variation Orders (VOs),invoices, and related procurement records.

2.Supplier & Subcontractor Administration

·       Serve as the main liaison between the Company and suppliers/subcontractors for day-to-day coordination and communication.

·       Coordinate and follow up on meetings, onboarding procedures, agreements, and related documentation for new suppliers and subcontractors.

·       Maintain and update the supplier and subcontractor database.

·       Collect, organize, and regularly update suppliers' and subcontractors' quotations, pricelists, and related information.

·       Maintain and manage supplier and subcontractor records, agreements, and supporting documents.

3. HDB Permit Application Support

·       Assist the Company in applying for and following up on permits and other related applications.

Requirements

·       Minimum Diploma from a local Polytechnic or equivalent qualification.

·       Relevant experience in the renovation, construction, or interior design industry.

·       Basic understanding of interior design quotations, pricing, or billing documents is a plus.

·       Good communication and coordination skills, with a positive attitude to support team members and keep track of project timelines.

·       Proficient in Microsoft Office (Excel, Word, and Outlook); knowledge of AutoCAD is an advantage.

·       Strong attention to detail and accuracy in handling figures and documentation.

·       Responsible, organized, and able to work independently.