Position Overview

Coordinate events/projects under Serenity Department of Ain Society, which include sending out invitations, tracking guests' attendance, and arranging logistical requirements.

Key Responsibilities:

• Prepare schedule of tasks to complete within a stipulated timeline leading to the event/throughout the project period
• Prepare contents for announcement/publicity of event
• Prepare invites for listed guests
• Monitor attendance of guests/participants from invitations to RSVP
• Liaise with external vendors providing logistical services for events eg. venue, AV system, booth set-up
• Communicate with stakeholders/partners/sponsors involved in the event
• Assign roles/tasks to staff/volunteers involved in the event
• Prepare presentation materials for meetings and for actual events eg. presentation deck, videos, copies of speeches etc.

Requirements and attributes:

• Good communication and interpersonal skills
• Strong organizational skills
• Action-oriented
• At least a diploma in any field
• At least 3 years of work experience
• Able to work on weekends and after hours for events